• Application Deadline: Thu, 30 Nov 2023 00:00:00 GMT
• Position: Office Assistant/Cleaner


• Job Type Full Time


• Qualification Secondary School (SSCE)


• Experience 1 year


• Location Lagos


• Job Field Janitorial Services 
  

Job Summary

• The Office Assistant/Cleaner is responsible for a variety of office support duties and to carry out the cleaning function for the organisation.

Duties and Responsibilities

Cleaning:

• Perform cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing.


• Clean surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.


• Keep office rooms, kitchen, and toilets clean and hygienic.


• Maintain and clean all cleaning equipment utilized.


• Empty and clean wastepaper baskets; transporting waste material to designated collection points.


• Ensure that the office compound is clean.


• Always ensure cleanliness of facilities and report any instances of damage and mismanagement to the Admin Manager.


• Ensure Health & Safety regulations are followed by all staff and visitors.

Administrative Duties:

• Answer, screen and forward any incoming phone calls while providing basic information when needed.


• Receive and serve visitors by greeting, welcoming, directing and announcing them appropriately.


• Prepare refreshments for visitors and for staff during meetings.


• Arrange for meetings by securing refreshments.


• Scanning, photocopying, and filing documents.


• Supporting departmental staff by conducting research and compiling data upon request.


• Managing inventory of office supplies, by making requisitions for kitchen sundries and office stationery monthly and ensuring adequate stock. Submit requests for all utilities needed early to the Admin Manager.


• Ensure that the office is constantly running with enough toiletries, washroom, general office (e.g., door mats and dusters) and kitchen accessories.


• Report all deficiencies and faults in area of operation to Admin Manager in due time.


• Assist with general filling.


• Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.


• Make adjustments and conduct minor repairs.


• Perform light accounting duties as requested by Finance staff.


• Accountable for all office equipment to him/her.


• Any other general administrative duties as will be assigned from time to time.

Logistics:

• Assist in handling logistics as directed by the Admin Manager or senior staff.


• Receive and sort office letter/deliveries/couriers.


• Distributing office letters to partner institutions.


• Receiving office letters, opening, sorting, and distributing to the appropriate staff.


• Assist in scheduling travel arrangements for staff.

Education and Qualifications

• Completion of at least Secondary education.


• At least one year working experience in a similar position.


• Ability to work with computers.


• Sufficient knowledge of Microsoft Office packages.


• Secretarial/ office management background will be an added advantage


• Proficient in spoken and written English.

Competencies and Skills Required:

• Good verbal and written communication skills.


• Good interpersonal skills.


• Ability to multitask/work well under pressure.


• Excellent interpersonal and customer service skills.


• Ability to work with minimum supervision.


• Must have an eye for details.


• Ability to learn quickly.


• Ability to use modern office equipment.


• Ability to understand and follow simple written and oral directions


• Ability to use appropriate initiative as may be required in a given situation.


• Time management skills.


• Ability to identify and organize resources needed to accomplish tasks.

Personal Attributes Required for Appointment:

• Highest Standards of Ethics, Integrity, and Professionalism; Honest and Trustworthy; Confidential; Patient; Positive Attitude and Behaviour; Paying Attention to Details; Self-motivated; Resourceful.

Note

• Candidate must be resident of: Obalende, Ikoyi and Victoria Island.


• All correspondents will be via email.