• Application Deadline: Fri, 10 Nov 2023 00:00:00 GMT
• Position: Chief of Staff (Executive Assistant)


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• City Lekki


• Job Field Administration / Secretarial 
  

Job Summary

• The Chief of Staff is to support executives in their roles to ensure that the company’s goals and objectives are met. They handle day-to-day responsibilities and attend meetings on behalf of the executives, take notes for them and assist with leading strategic planning processes.


• CoS is an essential role as they oversee various aspects of the management and logistics of their Executive’s work.


• This includes scheduling tasks, interactions with colleagues, presentations, and ensuring that executives remain in touch with their company.


• The CoS role has a diplomatic aspect as they interact closely with employees, address issues that might arise and ensure the sharing of essential information throughout the organisation’s ranks.

Objectives of this role

• Overseeing the implementation of strategic initiatives, from development through execution, under the supervision of senior leadership


• Assisting executive leadership in decision-making and programme management.


• Improving the organisational structure by addressing knowledge and skill gaps.


• Reviewing, designing, and implementing improvements to organisational procedures and structure to increase efficiency.

Duties and Responsibilities

A Chief of Staff uses strong diplomatic, leadership and problem-solving skills to enable and enhance the daily operation of a company. The responsibilities are vast, but they typically include the following:

• Developing and building relationships with employees, improving their efficiency in existing and new operations.


• Communicating on behalf of the CEO.


• Serving as the liaison between employees, executives and CEO regarding employee well-being, company climate and the success of programs and proposals.


• Anticipating, addressing, and resolving employee concerns in collaboration with the human resources department.


• Collaborating with the CEO to determine and implement business strategies while also providing consultation for improvements.


• Assisting with the planning, coordination and leading of meetings and workshops.


• Assisting with inquiries.


• Developing action plans for the dissemination of information across the organization.


• Providing support to the CEO with implementing new ideas and processes.


• Overseeing the daily operations of the by performing administrative tasks, including managing calendars, maintaining files, planning, and coordinating annual meetings.


• Working with leadership to measure team performance and provide tactical support to implement new ideas.


• Overseeing initiatives from ideation to implementation.


• Helping to identify and tackle core problems in business processes.


• Providing the CEO with insight and analysis of the company’s operations. • Assisting with risk assessment of new initiatives and business decisions.

Required Skills and Qualifications

• First Degree in any relevant discipline.


• Professional certification in project management, a related course or MBA is a plus.


• Previous vast experience in the role.


• Excellent written and verbal communication skills.


• Detail-oriented and data-driven with excellent organizational skills.


• Experience in organising and directing multiple teams and departments in an executive role.


• Experience in planning and leading strategic initiatives.


• Excellent interpersonal skills and the ability to collaborate across departments in a productive manner.


• Proven track record of organizing, leading, and directing thin and large teams.


• Possess a can-do attitude and an extreme dedication to efficiency.


• Excellent time management, multi-tasking, and project management skills


• A business-minded strategic planner with experience in data analysis, project management and budget management.


• Excellent problem-solving skills and the ability to develop creative solutions.


• Consulting experience with a focus on operations management


• Self-motivated, self-sufficient, and highly reliable


• Must be familiar with total cost management techniques including cost estimation, economic evaluation, cost control, cash flow, cost performance, cost reporting.


• Intermediate to advanced knowledge of Microsoft Excel, Power Point and Word.


• Proven ability to execute and improve the organization’s control processes and procedures.