• Application Deadline: Tue, 14 Nov 2023 00:00:00 GMT
• Position: Executive Assistant to the CEO


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• City Victoria Island


• Job Field Administration / Secretarial 
  

Job Description

• Our client is seeking a dedicated, highly organized and proactive Executive Assistant to support the General Managing Director in managing daily operations and ensuring efficient coordination.


• As the Executive Assistant to the CEO you will play a crucial role in providing comprehensive administrative and operational support.


• You will be responsible for managing the Director's schedule, handling confidential information, coordinating meetings, organizing travel arrangements, and performing various administrative tasks.


• The successful candidate will possess excellent organizational skills, exceptional attention to detail, and the ability to prioritize tasks effectively.

Responsibilities

• Maintain the CEO calendar, including scheduling appointments, meetings, and conferences.


• Maintain all hard copy and digital records for ongoing executive projects of the executive team.


• Prioritize and manage conflicting demands, ensuring the Director's schedule is optimized for maximum productivity.


• Send meeting reminders and coordinate logistics for internal and external meetings.


• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and efficient manner.


• Draft, proofread, and edit documents, presentations, and reports as required.


• Act as a liaison between the CEO and internal/external stakeholders, maintaining strong lines of communication.


• Arrange travel accommodations, including flights, accommodation, and ground transportation, ensuring a seamless travel experience.


• Prepare detailed itineraries and travel packs for the CEO business trips.


• Monitor travel expenses and process expense reports in a timely manner.


• Organize and coordinate meetings, conferences, and events, both internally and externally.


• Prepare meeting agendas, collate and distribute necessary documents, and record meeting minutes.


• Ensure meeting rooms are set up with required equipment and supplies.


• Handle sensitive and confidential information with the utmost discretion and professionalism.


• Maintain a systematic and organized filing system, both physical and electronic, ensuring all documents are easily accessible.


• Build and maintain positive working relationships with internal and external stakeholders, including staff, clients, and partners.


• Act as a point of contact for the General Managing Director, efficiently handling inquiries and resolving issues where appropriate.

Requirements

• Bachelor's Degree in Business Administration, Communications, or a related field (preferred).


• Minimum 5 years Proven experience as a Personal Assistant, Executive Assistant, or similar role, supporting high-level executives.


• Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.


• Strong verbal and written communication skills, with a keen eye for detail.


• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Demonstrated ability to maintain confidentiality and handle sensitive information.


• Excellent time management skills, with the ability to work under pressure and meet tight deadlines.


• Proactive and resourceful, with a problem-solving mindset.


• Flexibility to work outside regular business hours, if necessary.


• Professional demeanor, with strong interpersonal and relationship-building skills.