• Application Deadline: Tue, 5 Dec 2023 00:00:00 GMT
• Position: Personal Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 - 4 years


• Location Abuja


• Job Field Administration / Secretarial 
  

Position Overview:

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.

Key Responsibilities:

• Familiarize yourself with the managing director’s schedules and responsibilities and follow up to ensure all matters are attended to.


• Reporting to senior management and performing secretarial and administrative duties.


• Remind/follow up with the managing director to ensure to ensure he meets up with import, forex transfer and international logistics.


• Remind/follow up with the managing director to ensure all vouchers are attended to and operations are smooth.


• Remind/follow up with the managing director of operational duties


• Ensuring the different organizational departments are following and conforming to the laid down ISO guidelines.


• Scheduling meetings, taking notes, and handling correspondence on behalf of management.


• Typing, formatting, and editing reports, documents, and presentations.


• Entering data, maintaining databases, and keeping records.


• Liaising with internal departments, answering calls, and making travel arrangements.


• Managing internal and external correspondence on behalf of senior management.


• Scheduling appointments, maintaining an events calendar, and sending reminders.


• Copying, scanning, and faxing documents, as well as taking notes.


• Preparing facilities for scheduled events and arranging refreshments, if required.


• Ordering office supplies and replacements, as well as managing mail and courier services.


• Observing best business practices and etiquette.

Note: Listed responsibilities are essential but not exhaustive of the usual duty associated with the position, which may include other duties the company may consider relevant to your position.

Requirements:

• Candidates Should have some grasp of business operations, good writing and excellent listening skills


• Knowledge of Healthcare industry


• Bachelor degree in related fields.


• 1-2 years of experience as a personal assistant would be advantageous.


• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.


• Advanced typing, note-taking, recordkeeping, and organizational skills.


• Ability to manage internal and external correspondence.


• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.


• Excellent written and verbal communication skills.


• Exceptional interpersonal skills.


• Willingness to travel


• Applicants must reside in Abuja.

What We Offer:

• Salary: Competitive Salary


• Opportunity to make a meaning ful impact in a growing industry.


• Collaborative and innovative work environment.


• Please note that only candidates with the necessary qualifications and relevant experience outlined in the job requirements will be considered.