• Application Deadline: Thu, 30 Nov 2023 00:00:00 GMT
• Position: Supply Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Borno


• Job Field NGO/Non-Profit  , Procurement / Store-keeping / Supply Chain 
  

Key responsibilities:

• Provide support in market analysis;


• Receive and process Procurement Lines (PL) on reception frequencies;


• Ensure best available prices & quality, collect quotations, suppliers references;


• Review and confirm all procurement request before processing;


• Ensure that PL includes all required specifications and supporting documents;


• Monitor deliveries to the department/bases/programs;


• Facilitate programme department in making procurement request;


• Prepare request for quote, prepare assessment table and get approval according to ACF standard procedures;


• Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services;


• Update the price catalogue with new purchase prices and/or suppliers or at least every two months;


• Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up);


• Liaise with contractor to ensure compliance with the contract, including initial meeting;


• Collect and prepare any supporting documents related to contract implementation or modification;


• Communicate to line manager any deviation from the initial contract;


• Ensure that all documentation required as per contract is provided by both parties;


• Collect and review all delivery documentation;


• Prepare payment transaction according to delivery and contract payment terms;


• Ensure quality & quantity control of deliveries;


• Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;


• Track and follow up with all transmitted PLs sent to coordination office;


• Update Contract Follow Up (CFU) and submit for monthly report to line manage;


• Update and provide the supplier list on regular basis to line manager;


• Update and provide the list of prices update on regular basis to line manager.

Position Requirements:

• Minimum Bachelor degree  or equivalent;


• Min 2 years’ experience in procurement and/or logistics position;


• Some experience in supervising staff;


• Strong computer skills in MS Office, especially MS Excel;


• Rigorous, with strong organization skills and attention to detail;


• Strong communication skills;


• Strong negotiation skills;


• Strong Integrity;


• Professional level of English;


• Ability to work in complex environment and can bear the work load;


• Previous experience working for NGOs an asset, particularly International and/or Nutrition-health, WASH and FSL related NGOs;


• Fluency in one or more national/regional languages an asset.