• Application Deadline: Sun, 26 Nov 2023 00:00:00 GMT
• Position: Receptionist


• Job Type Full Time


• Qualification BA/BSc/HND , OND


• Experience


• Location Lagos


• City Yaba


• Job Field Administration / Secretarial 
  

Duties and Responsibilities

• Greet and welcome guests as soon as they arrive at the office.


• Direct visitors to the appropriate persons and office.


• Answering phones in a professional manner, and routing calls as necessary. Provide basic and accurate information in-person and via phone/email.


• Ensure office is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)


• Writing meeting minutes during meetings.


• Receive, sort, and distribute daily mail/deliveries.


• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)


• Assist in ordering office supplies and keeping inventory of stocks.


• Keep updated records of office expenses and costs.


• Perform duties such as filing, photocopying, transcribing, and faxing.


• Assist in preparing meeting rooms and training rooms.


• Assisting colleagues with administrative tasks.


• Performing ad-hoc administrative duties.


• Provide excellent customer service.


• Ensure messages are passed to the appropriate staff member on a timely basis.


• Manage office supplies stock and place orders.


• Maintain and update company databases.


• Answer requests/complaints by employees and clients.


• Occasionally travel off-site to deliver/receive reports or files to/from Clients or suppliers.


• Ensure the confidentiality and security of files and filing systems.


• Maintain detailed reports.


• Upload all documentation to the necessary storage provided by the organization.

Requirements

• B.Sc / OND / HND from recognised institution.


• Solid knowledge of office procedures.


• A minimum of a year work experience in the related field is required.


• Reside within yaba environs.


• Computer literate.


• Hands-on experience with office equipment (e.g., fax machines and printers)


• Multitasking and time-management skills, with the ability to prioritize tasks.


• Customer service attitude


• Ability to be resourceful and proactive when issues arise.


• Strong organizational skills with a problem-solving attitude.


• Excellent written and verbal communication skills.


• Attention to detail.