• Application Deadline:
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

• As an Executive Assistant, you will provide high-level administrative support to the managing director.


• Your primary responsibility is to ensure the smooth and efficient operation of the executive's office by managing schedules, coordinating meetings, handling communications, and performing various administrative tasks.


• This role requires a proactive and detail-oriented professional with excellent organizational and communication skills.

Key Responsibilities

• Schedule and coordinate appointments, meetings, and events for executives.


• Manage and prioritize the executive's calendar to ensure optimal use of time.


• Screen and respond to emails, phone calls, and other communications on behalf of the executive.


• Draft, edit, and proofread documents, presentations, and correspondence


• Organize and coordinate meetings, including preparing agendas, distributing materials, and taking minutes.


• Ensure meeting rooms are set up and all necessary resources are available.


• Make travel arrangements, including booking flights, hotels, and transportation.


• Prepare travel itineraries and ensure executives have all necessary documents.


• Maintain and organize electronic and paper files.


• Keep track of important deadlines and deliverables.


• Assist with office logistics, such as ordering supplies, coordinating equipment maintenance, and handling mail.


• Handle confidential information with discretion and professionalism


• Anticipate and address potential issues before they arise.


• Provide solutions to challenges and obstacles.


• Build and maintain positive relationships with internal and external stakeholders.


• Act as a liaison between the executive and other team members.

Qualifications

• Bachelor's Degree preferred.


• Candidate should be between 30-36 years old.


• Proven experience as an executive assistant or in a similar role.


• Excellent written and verbal communication skills.


• Strong organizational and time management abilities.


• Proficiency in office software (e.g., Microsoft Office Suite).


• Ability to work independently and handle multiple tasks simultaneously.


• Discretion and confidentiality are essential.