• Application Deadline: Thu, 14 Dec 2023 00:00:00 GMT
• Position: Tender and Contract Administrator


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Summary

• We are looking to hire a tender and bid management administrator with a proven track record in tender, and contract management.

Roles and Responsibilities

• Receipt of leads, ITTs, PQQ, and TQs from portals, emails, document-sharing platforms


• Logging all leads ITTS, PQQ, TQs, etc. to ensure action is taken and correct distribution


• Scheduling and co-coordinating tender review meetings, taking minutes, action items assignment, and tracking


• Organize bid team reviews and Senior management reviews


• Coordination and completion of PQQs including all supporting evidence


• Carry out the production of final bid documents and arrange to supply the bid documents to the customer within defined tender deadlines


• Ensure bid and proposal WORD documentation is formatted, collated, and presented in a professional manner


• Ensure that respective agendas, attendance lists, and action-trackers are up to date


• Maintain the status of generic proposals to ensure they are reviewed, revised, and re-approved as necessary


• Enter data into the secured document storage repository


• Liaise with the organization’s document controller to ensure safe keeping of classified documents, adhering to required procedures and regulations


• Provide reports through the bid process, providing weekly status and exception reports as required


• Collation of tender submissions and client feedback


• Provide reports and analysis on tender success and failure rates


• Maintain hard and soft copies of tender documents, complete tenders document registers, and liaise with the customer project team to ensure correct and timely receipt of required information


• Undertake other administrative tasks as required


• Prior experience with NCDMB requirements


• Management of tender and sales mailboxes

Qualification and Experience

• Previous technical administration experience within the oil and gas sector


• Minimum of 5 years of experience in Tender and Contract Management


• Previous exposure to PQQs/ITTs and TQs


• Ability to work under tight deadlines


• Previous experience in providing administrative support, ideally in sales and marketing or commercial environment


• Knowledge of contract law or a law degree would be advantageous


• Computer literate and proficient in the use of MS software particularly word, excel, outlook, power point and Visio


• Excellent telephone and communication skills


• Adaptable and flexible