• Application Deadline: Fri, 15 Dec 2023 00:00:00 GMT
• Position: Administrative Assistant


• Job Type Full Time


• Qualification BA/BSc/HND , MBA/MSc/MA


• Experience 3 years


• Location Oyo


• City Ibadan


• Job Field Administration / Secretarial 
  

Role Description

• This is a full-time on-site role for an Administrative Assistant at Ades Ventures Nigeria Ltd in Ibadan.


• The Administrative Assistant will perform clerical duties such as data entry, managing phone calls, email correspondence, , scheduling appointments and maintaining administrative projects .


• The Administrative Assistant will provide executive Administrative Assistance and support to the management team and staffs as needed.

Job Duties / Description 

• Provide high-level administrative support


• Collect requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepare summaries of findings and/or other related written correspondence as requested.


• May conduct research (within skills and expertise) to assist with projects or inquiries.


• Coordinates and schedule travels, meetings, and appointments.


• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.


• Responds to and resolves administrative inquiries and questions.


• Performs other general clerical and secretarial duties as requested


• Liaising with internal departments and communicating with the public.


• Directing internal and external calls, emails, and faxes to designated departments.


• Arranging and scheduling appointments, meetings, and events.


• Monitoring office supplies and ordering replacements.


• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.


• Preparing facilities and arranging refreshments for events, if required.


• Observing the best business practices and etiquette.


• Maintain digital and electronic records of employees.


• Serve as point of contact with service providers and administrators.


• Perform orientations and update records of new staff.


• Performs other related duties as assigned

Essential Skills 

• Detail-oriented and professional.


• Exceptional communication and organizational skills 


• Excellent written and verbal communication skills.


• Advanced proficiency in managing documents, spreadsheets, and databases.


• Ability to liaise internally and externally on administrative matters.


• Exceptional filing, recordkeeping, and organizational skills.


• Working knowledge of office equipment – telephones, printers, copiers, scanners, and fax machines.


• Proficiency in appointment scheduling and call forwarding systems.


• Possess cultural awareness and sensitivity


• Demonstration of sound work ethics


• Advanced knowledge of administrative record-keeping


• Exceptional interpersonal and customer service skills


• Proven ability to work within a cross-departmental team


• Extremely proficient with Microsoft Office Suite.


• Ability to work independently and reliably.


• Ability to organize and prioritize tasks including delegation of tasks when appropriate.


• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

Qualifications

• BSc / HND in Business Administration, Office Administration or any Management related field


• Minimum of 3 years in Office Administration


• An MBA or any Professional Certification is an added advantage


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)


• Excellent written and verbal communication skills.


• Strong Administrative Assistance and Clerical Skills


• Excellent Phone Etiquette and Communication Skills


• Experience providing Executive Administrative Assistance is an advantage


• Proficient in Microsoft Office Suite


• Excellent organizational and time-management skills


• Ability to problem-solve and work independently


• Experience in the food industry is an advantage


• Bachelor's degree in Business Administration or related field is an advantage