• Application Deadline: Fri, 22 Dec 2023 00:00:00 GMT
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 5 years


• Location Adamawa


• Job Field Administration / Secretarial 
  

Job Summary

• Manage the executive's calendar, schedule meetings, and coordinate appointments.


• Handle travel arrangements, including booking flights, accommodations, and transportation.


• Prepare and organize documents, reports, and presentations for meetings.


• Serve as a liaison between the executive and internal/external stakeholders.


• Respond to emails and inquiries on behalf of the executive, ensuring timely and professional communication.


• Draft and proofread correspondence and other written materials.


• Organize and coordinate meetings, both internally and externally.


• Prepare agendas, take meeting minutes, and ensure follow-up on action items.


• Manage and organize information, documents, and files in a systematic manner.


• Keep abreast of industry news, trends, and updates relevant to the Forex market.


• Conduct research on market trends, competitors, and regulatory changes.


• Summarize and present findings to the executive for decision-making.


• Assist in gathering and analyzing data related to trading activities and client performance.


• Create reports and presentations based on analytical insights.


• Support the executive in coordinating and managing special projects and initiatives.


• Monitor project timelines, deadlines, and deliverables.


• Assist in maintaining positive relationships with clients through effective communication and responsiveness.


• Handle client inquiries and direct them to the appropriate department when necessary.


• Assist in ensuring that the firm complies with all regulatory requirements.


• Keep track of updates in regulatory policies and procedures.


• Assist in budget preparation and expense tracking.


• Process invoices, reconcile expenses, and manage financial documentation.


• Coordinate and support in organizing events, seminars, and conferences.


• Ensure all logistics are in place for successful events.


• Handle sensitive information with discretion and maintain a high level of confidentiality.


• Implement and enforce privacy policies.


• Assist in managing and troubleshooting technology tools and platforms used by the executive.


• Stay informed about new technologies that may enhance productivity.


• Address issues and challenges that may arise in the executive's absence.


• Propose solutions and take initiative to resolve problems.


• Professional Development:


• Stay updated on industry best practices and trends.


• Participate in training and development opportunities to enhance skills.

Requirements

• A good bachelor's degree with 3 - 5 relevant work experience.


• Strong written and oral communications skills


• Proficient in the use of Information and Communications Technology tools and e-resources