• Application Deadline: Wed, 27 Dec 2023 00:00:00 GMT
• Position: School Secretary


• Job Type Full Time


• Qualification OND


• Experience 1 - 2 years


• Location Benue


• Job Field Administration / Secretarial 
  

Responsibilities and accountabilities:

• Provides secretarial support to the principal and other administrative staff. Maintains appointment calendar; schedules meetings; formats and types of correspondence, tracks and files staff evaluation forms, memoranda, and reports from handwritten drafts or dictation; duplicates and distributes materials.


• The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar.


• Drafting and typing up official letters


• Writing and distributing school bulletins/newsletters


• Compiling reports accurately and efficiently


• Printing and photocopying documents of all kinds


• Creating pupil grade reports


• Filing pupil reports and other documents


• Dealing with all school correspondence


• Dealing with queries and complaints


• Taking messages for teachers


• Greeting parents and other individuals who arrive at the school.


• Ensuring that visitors sign the appropriate visitor book.


• Providing visitors with appropriate directions and helping them move around the school.


• Updating records which relate to both pupils and staff members.


• Assessing the performance of different aspects of the school


• Taking accurate minutes at meetings and subsequently typing them up


• Updating school prospectuses


• Ordering new supplies of items including stationery


• Administering First Aid to children


• Looking after children in the sick room


• Paying bills and keeping financial records updated


• Paying cash into the appropriate accounts


• Typing out test and exams questions


• Inputting test and exams scores. 


• Dealing with funds for school excursions and making sure the appropriate child is given the correct pass


• Organizing the running of school clubs and school trips


• Liaising with teachers, parents, and other professionals including social workers


• Recording and storing lost property

Minimum requirements:

Education

• Diploma or 2 years work experience in a school setting

Experience

• Minimum 1-year related experience

Knowledge

• Computer Skills

Competencies

• Demonstrates strong interpersonal skills.


• Must have the capacity to handle multiple tasks.


• Can manage time efficiently.


• computer skills and knowledge of word processing programs.


• communication skills.


• Must be Flexible.


• Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.