• Application Deadline: Fri, 29 Dec 2023 00:00:00 GMT
• Position: Administrative and Finance Assistant


• Job Type Contract


• Qualification BA/BSc/HND


• Experience 3 years


• Location Oyo


• City Ibadan


• Job Field Administration / Secretarial  , Finance / Accounting / Audit 
  

DUTIES:

• Assist in processing travel claims, raise travel requests, monitor travel expenses/liquidation, prepare voucher and ensure storage.


• Retrieve after each trip Travel details from staff/from the Travel Unit for proper review.


• Prepare advance management and follow-up for refund.


• Maintain various registers such as asset, tender, cheque issue, file movement and manages consultants' records.


• Review, update the monthly procurement reports and send monthly reports to the accountant.


• Participate in the monthly inter-departmental reconciliation of financial records.


• Process expense requests for management’s approval.


• Receive, process, and file paperwork, e.g., invoices, expenses, requests for payment.


• Check and verify calculations to make sure they’re correct and keep track of figures by working with spreadsheets.


• Manage office inventory/assets register including regular updates, disbursements and disposals and monitor office supplies.


• Handle and manage all WorldFish Nigeria projects files naming convention and migration to SharePoint document library.


• Raise partner letter of agreements in the One Corporate System (OCS) and ensure archiving of project official documents.


• Arrange logistics support to staff, consultants and visitors including transportation and accommodation.


• Assist in organizing conferences, workshops, training courses, field days and other such activities related to the work plan and project office.


• Perform any other job-related duties as may be assigned by the supervisor.

Requirements

QUALIFICATION:                        

BSc/HND in Accounting, Finance or any other related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment. Student membership of ICAN certificate and knowledge of One Corporate System (unit4 ERP) is an added advantage.

COMPETENCIES:

The ideal candidate must:

• Have the ability to work as part of a team and take direction accurately.


• Have competent IT skills, particularly proficiency with spreadsheet software


• Be an analytical thinker and problem solver.


• Have excellent interpersonal skills.


• Have the ability to work with a deadline and in a fast-paced environment.


• Have the ability to work alone as well as part of a team.


• Be trustworthy and discreet when dealing with confidential information