• Application Deadline: Fri, 29 Dec 2023 00:00:00 GMT
• Position: Document Controller


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 5 years


• Location Bayelsa


• Job Field Logistics 
  

Job Description 

• We are seeking to hire an experienced and competent Document Controller who will be responsible for accurate and efficient preparation and management of documents.


• He/She will control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.

Responsibilities

• Copy, scan, and store documents


• Check for accuracy and edit files


• Review and update technical documents (e.g. manuals and workflows)


• Distribute project-related copies to internal teams


• File documents in physical and digital records


• Create templates for future use


• Retrieve files as requested by employees and clients


• Manage the flow of documentation within the organization


• Maintain confidentiality around sensitive information and terms of agreement


• Updating manpower position and work allocation reports daily as received from Site Engineers


• Corresponding on behalf of the Project Managerwith the Main Contractor, Client, Consultant, and Sub-contractors


• Reviewing documents, checking they comply with regulations, creating revisions, and archiving outdated versions


• Able to use an electronic document management system (EDMS)such as Sharepoint, to index, store, and retrieve a wide variety of document types such as engineering drawings


• Controlling company and project documentation


• Following and improving document control procedures


• Ensuring all documentation meets formal requirements and required standards


• Producing document progress reports for senior managers


• Conducts regular reviews and document audits


• Helping in the planning stages of a specific project


• Ensure documents are shared at key times to facilitate timely project completion


• Prepare ad-hoc reports on projects as needed.

Requirements / Skills

Additional skills that may benefit anyone considering a job as a document controller include:

• BSc Degree in Project Management, Engineering Degree or relevant field


• Administration skills


• Be thorough and pay attention to detail


• Able to work well with others


• Customer service skills


• Able to use your initiative


• Hands-on experience with MS Office and MS Excel


• Proficient typing and editing skills


• Data organization skills


• Knowledge of the English language


• Able to accept criticism and work well under pressure


• Flexible and open to change


• Able to carry out basic tasks on a computer or hand-held device.

Experience:

• 3 - 5 Years.


• Proven work experience as a Document Controller or similar role


• Familiarity with project management


• Must be working in an Engineering Company.


• Experience with Mechanical Engineering and Plumbing (MEP) will be an added advantage.

Compensation

Open for negotiation.