• Application Deadline: Fri, 19 Jan 2024 00:00:00 GMT
• Position: Administrative Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Summary

• As an Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of the company.


• Your responsibilities will include providing administrative support to various departments, managing office tasks, coordinating schedules, and facilitating effective communication within and outside the organization.


• The Administrative Assistant is a key team member, contributing to the overall efficiency and productivity of the company.

Responsibilities

• Office Management: Oversee daily office operations, including supplies management, equipment maintenance, and space organization.


• Communication Handling: Manage and route incoming calls, emails, and correspondence, ensuring timely and appropriate responses.


• Scheduling and Coordination: Schedule appointments, meetings, and conferences; coordinate travel arrangements for staff; and manage calendars efficiently.


• Data Entry and Documentation: Maintain accurate and organized records, databases, and filing systems. Input and update data as needed.


• Client and Visitor Relations: Greet and assist clients and visitors, ensuring a positive and professional experience.


• Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and high-quality work is delivered.


• Meeting Support: Assist in the preparation of meeting materials, take minutes, and provide administrative support during meetings.


• Expense Reporting: Process and track expenses, ensuring accuracy and adherence to company policies.


• Collaboration: Work closely with other administrative staff, department heads, and external vendors to facilitate efficient operations.


• Confidentiality: Handle sensitive information and maintain confidentiality in all matters.


• Research and Proposal: Work with management to make research and develop business proposal.

Required Qualifications

• Preferably a fresh graduate or serving Corp member with a B.Sc / HND in Business Administration, Office Technology, or any related field.


• Familiarity with office management procedures and basic accounting is a plus.

Required Skills:

• Organizational Skills: Ability to manage and prioritize tasks efficiently.


• Communication: Excellent written and verbal communication skills.


• Attention to Detail: Strong attention to detail and accuracy in work.


• Research and proposal writing skills.


• Time Management: Effective time management and multitasking abilities.


• Adaptability: Flexibility to handle unexpected tasks and changing priorities.


• Technology Proficiency: Proficient in MS Office (Word, Excel, PowerPoint) and other relevant office software like Canva.


• Professionalism: Maintain a professional demeanor and appearance at all times.


• Problem Solving: Ability to proactively identify and solve problems.


• Team Player: Collaborative mindset with a willingness to support colleagues.


• Customer Service: Strong customer service orientation.