• Application Deadline: Sun, 31 Mar 2024 00:00:00 GMT
• Position: Administrative Secretary


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 10 years


• Location Taraba


• Job Field Administration / Secretarial 
  

Job Description:

• Perform secretarial duties for the company and provide general office administration support services:


• This is a secretarial position of an administrative nature, involving responsibility for general departmental management.


• Employees in this class perform a variety of complex secretarial/clerical, and administrative duties.


• Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarizing data into concise form and by preparation of reports.


• An employee in this class receives guidance from a supervisor and is expected to exercise considerable tact, discretion, and judgement.


• Performance is evaluated periodically.

Essential Job Functions:

• Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; make photocopies, files, distributes mail, etc.


• Communicate in a positive and effective manner with staff, students, co - workers, parents and/or visitors.


• Maintain technical knowledge by attending educational workshops; reading secretarial publications.


• Receive telephone calls, take messages and answer inquiries within assigned scope of responsibility.


• Prepare materials for workshops, conferences, meetings, duplicates/collates.


• Receive and makes call for the company on the company’s phones.


• Work with the Head-HR Admin on procurement of offices stationeries.


• Ensures that the CEO’s office is clean and in order.


• Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries.


• Maintain customer confidence and protect operations by keeping information confidential.


• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; Secure information by completing database backups.


• Provide historical reference by utilizing filing and retrieval system.

Performs other duties assigned.

• Qualifications / Requirements: HND / B.Sc graduate or equivalent and minimum of 2 years of clerical/secretarial experience, with a minimum of two years at the level of secretary or relevant Degree in Secretarial Studies and 2 years of clerical/secretarial experience, two years of which must have been at the level of Secretary.


• Maintain a high level of confidentialityKnowledge and ability of record keeping methods, keyboarding and preparation of correspondence.


• Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.


• Work harmoniously with individuals and groups of employees.


• Planning, organizing and analyzingManage an office and coordinate daily activities and/or scheduleWriting, reporting, presenting and communicating information.


• Communicate clearly and concisely in both written and oral form.


• Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point).