• Application Deadline:
• Position: Documents Archiving Specialist (Temporary)


• Job Type Full Time


• Qualification BA/BSc/HND , MBA/MSc/MA


• Experience 3 - 5 years


• Location Niger


• Job Field Administration / Secretarial 
  

Overview

• Jhpiego Corporation, an affiliate of John Hopkins University, is an international non-profit, non-governmental organization that works to improve the health of women and families throughout the world, Jhpiego is in the process of hiring a Documents Archiving Specialist

Responsibilities

• Maintains proper Organization and Storage of all financial documents ( Vouchers) in the permanent archiving.


• Provide full support to the team in document retention and ensure that access to the organization’s documents is monitored and controlled.


• Retrieves documents /files as requested and ensures timely returns of the vouchers to the archiving room.


• Conduct a Bi-monthly review of vouchers and ensure the documentation meets the organization's required standards and submit exception report to the Director of Finance.


• Work with the Scanning Company to digitalize complete vouchers and other documents every 2 months.


• Coordinate the movement of hard copies of vouchers to the warehouse for permanent archiving.

Required Qualifications

• Bachelor’s Degree in Accounting, Business Administration, or equivalent related qualification


• MBA is highly desired


• Minimum of 3-5 years relevant experience in finance/accounting and administration within an international not-for-profit organization.


• Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements, especially on document retention processes


• Previous experience in a PEPFAR award is highly desired


• Practical understanding and application of donor regulations in large and complex projects is highly desired


• Ability to exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.


• Strong negotiation skills


• Adaptable, creative, collaborative and able to think strategically.


• Ability to lead in the face of complexity in a fast-paced and time-sensitive environment.


• Excellent interpersonal communication skills (both oral and written)


• Able to work under pressure, take initiative and manage and prioritize work independently.


• Ability to travel to and work in state in which Jhpiego operates