• Application Deadline:
• Position: Female Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Brief Description

• The role entails working closely with the MD/CEO and requires a clear understanding of the organization’s corporate philosophy (vision, mission and core values) and a demonstrable ability to play an instrumental role in achieving them.


• It is a perfect fit for ambitious, creative and highly detailed individuals who think outside the box and have the desire and ability to learn new skills fast.

Essential Duties and Responsibilities

• Scheduling meetings and appointments, preparing weekly itineraries, maintaining organized diaries, preparing of relevant briefs, reports and addresses.


• Participate in Governance related engagements


• Arranging for CEO’s traveling.


• Devising and maintaining office systems and processes, including data management, filing and retrieval system for the Executive.


• Works closely and effectively, by keeping the CEO well informed of upcoming commitments and responsibilities, and following up appropriately.


• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.


• Attending to all incoming and outgoing correspondences/mails


• Screening and handling telephone calls, enquiries, requests for visitations as appropriate


• Taking minutes and proceedings of important meetings where required.


• Drafting contract, Service Level Agreements (SLA) etc. for the company.


• Producing documents, briefing papers, reports, speeches and presentations


• Devising and maintaining office systems and processes, including data management, filing and retrieval system etc.


• Organising meetings and ensuring the CEO is well-prepared for meetings


• Monitor changes in relevant legislation and the regulatory environment and take appropriate actions


• Organize travel itinerary


• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.


• Enjoys utilizing relevant skills to manage business-related tasks


• Scheduling virtual and non-virtual meetings


• Manage Stakeholders relationships under direction from and on behalf of the Board


• Completes a broad variety of administrative tasks for the CEO


• Managing an extremely active calendar of appointments


• Drafting and preparing confidential correspondence


• Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.


• Plans, coordinates and ensures the CEO's schedule is followed and respected.


• Attend Board and other meetings and prepare Board minutes and formal resolutions


• Ensure clients are attended to in a professional manner


• Resolve product or service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up with client and inhouse team to ensure resolution


• Recommend potential products or services to management by collecting customer information and analysing customer needs based on feedback collated


• Prepare product or service reports by collecting and analysing customer information.

Person Specification

Qualification / Education:

• Minimum of Bachelor's Degree in a relevant discipline


• Master’s Degree is an added advantage.

Work Experience:

• Minimum of 5 years cognate experience in Executive assistant


• Customer service Experience.

Skills & Knowledge:

• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)


• Experience as an Executive Assistant is highly important


• Ability to manage deadlines and prioritize work


• Excellent interpersonal skill and organizational skills


• Attention to detail


• Excellent communication skills


• Young and Tech savvy


• Good analytical, critical reasoning and strategic thinking capabilities skills


• Multi-tasking skills to be able to meet deliver multiple deadlines in good time


• Coordination and scheduling skills


• Ability to work under pressure


• High level of discretion and Emotional Intelligence


• Time management skills to meet deadlines and deliver on assignments


• Administration experience


• Very vibrant and courteous.


• The ability to exercise good judgment in a variety of situations


• The ability to handle a wide variety of activities and confidential matters with discretion.


• Strong written and verbal communication


• Must possess strong presentation skills.