• Application Deadline: Fri, 2 Feb 2024 00:00:00 GMT
• Position: Senior Events Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Abuja


• Job Field Project Management 
  

Job Role

• We are seeking to recruit a Senior Events Officer to join the team and provide high-level strategic support to the Events department while taking ownership of deliverables within the department and the organisation extensively.


• To be successful in this role, you should have strong organisational skills, top-notch event management skills, the ability to manage time and meet deadlines, and strong report-writing skills. The candidate should be proactive, forward-driven driven and result-oriented.

Responsibilities

• Develop and implement a comprehensive plan for the AfriLabs Annual Gathering and other ecosystem events, including logistics, timelines, and resource requirements.


• Oversee the end-to-end execution, ensuring a seamless and memorable experience for participants.


• Plan, manage, and execute AfriLabs ecosystem events, including conferences and City Meet-Ups.


• Develop content, concept notes, and event plans.


• Conduct a thorough evaluation of the event, gathering feedback and preparing a comprehensive post-event report with recommendations for future improvements by preparing timely and technical reports of all AfriLabs events.


• Develop and manage event budgets, tracking expenditures, and ensuring cost-effectiveness.


• Negotiate contracts with vendors and suppliers to secure favourable terms and manage expenses within budgetary constraints.


• Track event finances, provide budget reports, and offer support for production and technical aspects.


• Activity-based Financial report (ABC)


• Collaborate with internal teams to align the event with organizational goals and objectives.


• Liaise with external stakeholders, including partners, sponsors, and speakers, to ensure their active participation and support.


• Coordinate logistical aspects of the event, including vendor engagement, venue selection, transportation, accommodation, and catering.


• Oversee on-site operations to ensure smooth event flow and handle any unforeseen challenges.


• Engage and manage vendors, collaborating with the Operations department.


• Assist in developing best practices, conducting reviews, and preparing reports for management.


• Research venue options, schedule events, and manage room layouts/seating arrangements.


• Work with the communications team to develop a marketing strategy, implementing promotional activities to enhance attendance and increase visibility.


• Lead event planning and production meetings, coordinating with the Communications Team.


• Collaborate with the programme team to integrate thematic content into the event agenda.


• Coordinate session schedules, speaker logistics, and participant engagement activities.


• Create and manage event sponsorship packages, soliciting and securing sponsorships.


• Organise and manage invitation, registration, and attendee check-in processes.


• Collaborate with the Communications and Member Services department for speaker engagement and content management during AfriLabs events.


• Coordinate virtual events and recommend appropriate virtual platforms.


• Manage on-site production and clean-up, securing volunteers, and overseeing staff.

Required Skills, Qualifications & Abilities

Qualifications:

• 
  

  Bachelor’s Degree in Business Administration, International Relations or any other related field.

  
  

Experience:

• 5 years experience in Event Management and corporate management.


• Proven experience in planning and executing large-scale events, preferably with a Pan-African focus.


• Familiarity with Pan-African issues and cultural sensitivities.


• Project Management and Coordination.

Skills:

• Strong organizational, budget and project management skills.


• Capacity to perform effectively in a fast-paced environment with the ability to meet deadlines.


• Ability to work independently and as part of a team.


• Project management skills


• Extensive knowledge and experience with Google Suite Tools.


• A positive and proactive attitude towards work.


• Self-motivated.


• Excellent communication and interpersonal skills


• Proficiency in event management software and tools.