• Application Deadline: Thu, 1 Feb 2024 00:00:00 GMT
• Position: Admin. Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

ACTIVITIES

FLEET MANAGEMENT

• Scheduling regular maintenance on all vehicles


• Ordering urgent or emergency repairs as needed


• Establishing efficient routes and transportation schedules for managers


• Supervising the activities of Drivers


• Managing vehicle licensure and registration


• Ensuring all fleet members have proper licensure and up-to-date training


• Monitoring Drivers to ensure adherence to schedules and proper driving practices


• Providing reports to management on budgeting, schedules, maintenance, and fleet progress


• Developing methods to decrease cost and improve efficiency

OFFICE ADMINISTRATION

• Maintain the central filing system, general database, and archive


• Organize a filing system for important and confidential company documents


• Ensuring the confidentiality and security of files and filing systems


• Maintenance of boardroom and booking for meetings


• Maintaining copy equipment, fax machines, printers, or other equipment necessary


• Hiring maintenance vendors to repair or replace damaged office equipment.


• Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed


• Administer the petty cash system and ensure appropriate record keeping


• Provides administrative support for matters relating to the premises and operations including security, alarms, opening, insurance, and transport


• Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space.


• Supervision of Janitorial services and cleaners’ activities

MANAGING SUPPLIES

• Manage office supplies stock and place orders


• Arrange supplies to ensure smooth running of the organization on a day to day and as required basis


• Review contracts for suppliers as advised


• Consults, researches, negotiates, and monitors contracts and agreements with external suppliers, service providers, leasing agents and others

MAILS

• Receive incoming mails and documents


• Opening, sorting, storing, and distributing correspondence (e.g. letters, emails, and packages) across regional offices


• Preparing outgoing mails for courier or dispatch

COMPLIANCE TO ADMINISTRATIVE REGULATIONS

• Identification of legal requirements and government regulations that affect admin.


• Ensure organization follows legal requirements.


• Update policies and procedures and educate managers regarding compliance accordingly.

REPORTS

• Prepare reports and presentations with statistical data, as assigned


• Prepare regular reports on expenses and office budgets


• Admin. ensures report on the day-to-day activities to HOD.


• Ensures weekly departmental report to HOD/QBR

OTHERS

• And any other tasks assigned by Head HR/Admin.


• Attends to official errands as assigned

REQUIREMENTS

•  Minimum of Bsc/HND degree in social sciences or related field.


• Preferable with at least 2 to 3 years’ experience in admin is a plus.


• Proficient in Microsoft Office Applications including outlook.


• Confident, enthusiastic,


• Strong verbal land written communication skills are required


• Pleasant disposition with excellent interpersonal skills

Salary range: 150,000-180,000 net.