• Application Deadline:
• Position: Admin Officer and Personal Assistant to the MD


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

• We are seeking a highly organized and proactive individual to join our team as an Admin Officer and Personal Assistant to the MD.


• In this pivotal position, you will be responsible for providing comprehensive administrative support to our organization while also directly assisting the Managing Director in various capacities.

Admin Officer Responsibilities

• Co-ordinate and facilitate the maintenance of the company’s facilities and equipment


• Monitor and ensure the office constantly maintains an amiable professional ambiance


• Define and implement vendor selection criteria


• Select and maintain database of qualified and reputable vendors


• Manage vendor relationships


• Monitor and maintain reorder levels for all office supplies


• Ensure waste is reduced to the barest minimum


• Co-ordinate the ordering and delivery of required office equipment, stationeries and other supplies


• Supervise the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of any office equipment or supplies


• Manage the office assets, insurance renewals and other relevant papers


• Manage staff travel arrangements


• Supervise support staff like drivers, office assistants where applicable


• Plan workspaces and supervise renovation projects


• Conduct team bonding activities within and outside the office


• Other duties that may be assigned by the HR Manager

Personal Assistant Responsibilities

• Efficiently organize and manage the Managing Director's schedule, prioritize appointments, and ensure timely attendance to meetings and events


• Act as a central point of contact for internal and external communications, filtering and responding to emails, calls, and other inquiries on behalf of the Managing Director


• Handle travel logistics, including booking flights, accommodation, and transportation, ensuring smooth and hassle-free travel experiences


• Maintain utmost confidentiality regarding sensitive information and decisions, exercising discretion in all interactions


• Provide general administrative support such as filing, expense tracking, and other tasks as needed to facilitate the MD's daily activities


• Other duties that may be assigned by the MD

Requirements

• A University Degree in Office Administration, Social Science or related discipline with a minimum of 2 years experience


• Demonstrable experience in Office Management


• Proficiency in Microsoft Office Suite and other relevant software applications


• Ability to handle sensitive information with discretion.


• Exceptional attention to detail and accuracy


• Flexibility to adapt to changing priorities and work independently


• Excellent communication skills, both written and verbal, with a professional and courteous demeanor