• Application Deadline:
• Position: Office Manager/Executive Assistant to the CEO


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• City Ikeja


• Job Field Administration / Secretarial 
  

About the job

The Office Manager / Executive Assistant role is responsible for keeping an office running smoothly and overseeing administrative support; also enabling and enhancing the effectiveness of the CEO.

ROLE ACCOUNTABILITIES

OFFICE MANAGEMENT

• Travel Management – Prepare and collate visits/travel schedules – Flight and Hotel bookings, reports of visits, processing expense claims; etcetera.


• Read, research, and route correspondence – Drafting letters and documents; collecting and analyzing information; initiating telecommunications.


• Plan and schedule executive meetings, conferences, and teleconferences.


• Create a recording system of incoming and outgoing mail; ensure e-archiving and e-filing of documents for easy retrieval when the need arises.


• Manage documents (incoming and outgoing, filing of letters); while ensuring follow-up on documents submitted for signature or approval.


• Manage office supplies inventory and place orders as necessary.


• Organize meetings; receive, draft, type, and make follow-up.


• Receive all correspondence and record them properly in the book of entry, and ensure the correspondences are distributed.

EXECUTIVE ASSISTANT

• Prepare presentations and reports; periodically analyze data and other information.


• Provide qualitative administrative and business analytics support by ensuring effective agenda management.


• Analyze business trends and provide executive dashboards to the CEO. Generate reports on Business performance, Market Presentation, and Business outlook; minutes-taking and following up on action plans arising from Leadership and Business meetings.


• Drive and lead projects and improvement initiatives for the benefit of the Business.


• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting texts, data, and graphics.


• Act as a delegate by attending meetings in the Executives’ absence, making presentations, etcetera.


• Ensure customer confidence and protect business operations by maintaining confidentiality Coordinate with the Head of Department and Heads of Units for reporting activities and general administrative affairs.


• Prepare and manage communication, materials, and all documentation required for board meetings; assist in scheduling board meetings and ensure all documentations are sent to parties ahead of the meetings.

Minimum Requirements

• First degree (B.SC or H.N.D) in Business Administration, Social Sciences, or any relevant field.


• Minimum of 5 years proven experience working with / reporting to C Suite Level Executives/


• in office administration, providing reporting; and driving actionable business change via analysis, reporting, and recommendations.

Skills & Competencies

• Business Acumen/Knowledge


• Office Administration


• Time Management


• Documentation Management


• Event Management


• Business Analysis


• Project Management


• Financial Acumen


• Communication and Interpersonal Relations


• Problem Solving and Decision Making


• Managing Resources


• Reliability and Adaptability


• Confidentiality


• Analytical / Report writing.