• Application Deadline: Mon, 19 Feb 2024 00:00:00 GMT
• Position: Supply Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 6 years


• Location Borno


• City Maiduguri


• Job Field NGO/Non-Profit  , Procurement / Store-keeping / Supply Chain 
  


• Salary Range ₦300,000 - ₦400,000/month
  

The Supply Officer carries out the purchases for the programs and logistics for his/her assigned base. He/she is one of the guarantors for implementing and respecting MDM purchase procedures. He/she is responsible for filing and archiving logistics documents linked to purchases.

Main activities:

• Realize local purchasing of goods for the mission, upon instruction of the Logistician and according to the MdM Purchasing procedures.


• Purchase goods ensuring the optimum price/quality ratio on the market.


• Collecting quotations and checking prices for purchase of goods and services


• Ensure that the suppliers fill in all receipts/invoices for local purchases correctly.


• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality.


• Keeping and updating all logistic filing systems regarding MDM purchases.


• Update price lists and vendor databases.


• Control MDM purchase procedures to ensure the monitoring of requests and inform purchase requesters of the status of their orders.


• Compose and archive purchase folders properly.


• Implement purchases, monitoring adherence to validation regulations and procedures.


• Negotiate prices, deadlines, and methods of delivery.


• Ensure that relationships with suppliers are monitored.


• Ensure compliance with administrative procedures for the management of advances and payment of suppliers.


• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager.


• Provide strong support in periodic market surveys and market analysis.


• Identify and compile a listing of all material needs from Procurement plans, Purchase follow-up, and produce a product database.


• Prepare Procurement Dossiers for framework agreements and contracts and update relevant monitoring tools (Procurement Follow-up and Contract Follow-up).


• Liaise with contractors/suppliers to ensure compliance with the contract, including initial meetings.


• Collect and prepare any supporting documents related to contract implementation or modification.


• Communicate to the line manager any deviation from the initial contract.

Main skills:

• A minimum of professional experience in a similar position.


• Experience in purchasing.


• Good knowledge particularly of Excel and Pack Office.


• English speaking and writing.


• Strong work ethic and rigor.


• Strong sense of responsibility.


• Strong organizational skills.


• Team player.


• Fluency in one or more National/regional languages is an asset.


• Possess strong analytical, communication, interpersonal, and negotiation skills.


• High level of Integrity and Transparency.


• A Higher National Diploma or Bachelor’s degree OR Logistics OR Purchasing and Supply is an asset.


• Certification in CIPS, Supply or Logistics is an asset.