• Application Deadline:
• Position: Operations Manager


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 8 years


• Location Abuja


• Job Field Administration / Secretarial 
  

Job Description

Operational Activities:

• Strategically support the execution of major donor-funded projects, ensuring alignment with organizational goals.


• Provide leadership in overseeing daily operations of the secretariat, optimizing efficiency and effectiveness.


• Develop and manage the operational budget, driving cost savings initiatives without compromising quality.


• Spearhead the trademarking process for all organization names to ensure legal protection.


• Formulate and implement organizational policies while ensuring team-wide awareness and adherence.


• Utilize data analysis to calculate comprehensive cost-benefit ratios for informed decision-making.


• Collaborate in addressing due diligence queries for project/programme applications, showcasing a commitment to quality standards.


• Research and recommend innovative technologies and methodologies to enhance operational efficiency.


• Oversee the engagement of the organization’s vendors.

Corporate Travel Management:

• Manage end-to-end travel and logistics arrangements for the team and Board members, ensuring seamless experiences.


• Forge strategic partnerships with travel agents, negotiating advantageous deals for the organization.


• Innovate and implement logistics solutions that optimize travel experiences and productivity.


• Establish global partnerships with airlines and embassies, enhancing organizational reach and influence.

Procurement:

• Lead and facilitate project implementations and contracting processes, ensuring seamless execution.


• Collaborate with the legal team to meticulously review and finalize all legal documents.


• Oversee comprehensive procurement processes for goods and services, emphasizing quality and value.


• Manage the onboarding and contracting of vendors and consultants, ensuring alignment with organizational standards.


• Efficiently manage inventory, both physical and remote, to support operational needs.


• Ensure facility management and compliance with utility agencies, maintaining a productive workplace.


• Collaborate with the programs team to attract and engage skilled talents for project excellence.


• Maintain a comprehensive repository of organizational MoUs and agreements with stakeholders.

Audit & Compliance:

• Ensure full legal compliance with local and international regulations, safeguarding the organization's reputation.


• Collaborate closely with the Finance, Audit & Compliance department to support audit procedures.


• Provide cross-functional assistance to other departments, fostering a collaborative and an integrated work environment.

Admin Functions:

• Oversee administrative functions, ensuring smooth office operations and resource allocation.


• Develop and implement administrative policies and procedures, promoting consistency and efficiency.


• Supervise administrative staff, providing guidance, mentorship, and fostering a positive work environment.


• Coordinate logistics for internal and external meetings, workshops, and events.


• Manage office supplies, equipment, and facilities, optimising resource utilisation.


• Ensure compliance with health, safety, and security protocols in the workplace.

Additional Responsibilities:

• Continuously seek opportunities for operational enhancement and innovation.


• Spearhead special projects and initiatives to advance organizational objectives.


• Lead, inspire, and mentor a high-performing operations team.


• Foster effective communication and collaboration across departments.


• Adapt to evolving organizational needs and priorities, demonstrating flexibility and agility.

Required Skills Qualifications and Abilities

• Degree in Business, Operations Management or related field


• Experience budgeting and planning


• Proven experience (8+years) with at least 3 years in a senior manager role


• Proven work experience as Operations Manager or similar role


• Knowledge of organizational effectiveness and operations management


• Project management certification is an added advantage


• Excellent communication skills


• Leadership ability


• Outstanding organizational skills.