• Application Deadline: Fri, 15 Mar 2024 00:00:00 GMT
• Position: Administrative Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 4 years


• Location Abuja


• Job Field Administration / Secretarial 
  

About the Opportunity

• We are are seeking qualified candidates for the position of Administrative Assistant for the anticipated USAID/Nigeria Value Chain Activity.


• The Administrative Assistant will be responsible for providing a broad range of administrative support for office tasks, including answering phone calls, scheduling, mailing correspondence, reporting on meetings, organizing meeting notes, and supporting travel logistics, among other tasks. Note: this is a preliminary position description and may be clarified further after solicitation release.

Tasks and Responsibilities

• Provide administrative support to ensure smooth office operations, including managing overall office coordination and administrative systems.


• Coordinate with the Connexus home office project management unit (PMU) on administrative issues to ensure compliance with USAID administrative rules and regulations.


• Provide administrative support to COP, DCOP, and other senior staff, as needed.


• Assist in the coordination and preparation of regularly scheduled reports.


• Liaise with the Connexus home office PMU to support travel arrangements for local staff, local consultants, and international consultants, including booking flights, arranging for in-country transportation, and making hotel reservations, among other support.


• Provide support to project meetings and events including taking notes, drafting agendas and schedules, supporting logistics coordination, and providing administrative oversight.


• Perform other duties as assigned and as needed based on the needs of the Value Chain Activity staff.

Qualifications

• Bachelor’s Degree in Administration, Business, Management, or another relevant field with a minimum of 3 - 4 years of professional experience performing similar roles, especially with USAID-funded projects.


• Knowledge of USAID administrative procedures, policies, and compliance regulations


• Proficient in Microsoft Office, Google Suite, Kissflow, Zoom, and other administrative systems and tools, and experience using cloud-based software.


• Excellent written communication skills, including ability to contribute to high-quality project reports.


• Fluency in English required and other local languages desired.


• Must be authorized to work in Nigeria.