• Application Deadline: Mon, 11 Mar 2024 00:00:00 GMT
• Position: Procurement Officer


• Job Type Contract


• Qualification BA/BSc/HND


• Experience 3 years


• Location Adamawa


• Job Field NGO/Non-Profit  , Procurement / Store-keeping / Supply Chain 
  

Task & Responsibilities

• Ensure full knowledge of the process for receiving procurement requests, processing, and following up on the deliveries.


• Receive Procurement Requisition Forms after being registered, and reviewed by the Finance/Admin officer and responsible staff.


• Ensure the necessary approvals are obtained before execution.


• Procure goods and services efficiently and in compliance with standards seeking the best value for money.


• Assist in conducting appropriate solicitation (for goods and services, etc.) following the organization’s guidelines.


• Establish and maintain sound working relationships with suppliers and stakeholders.


• Ensure compliance with organizational and donor policies.


• In liaison with the supervisor, program, and finance team, coordinate preparation, evaluation, analysis, and approval of bids and tenders.


• Building and managing effective relationships with internal and external stakeholders to achieve common goals.


• Take minutes of and coordinate the Procurement Evaluation Committee agenda, meetings, etc.


• Streamline procedures and resolve problems related to procurement processes in his/her custody.


• Consolidate and circulate Bi-Weekly procurement status reports to user departments.


• Follow up with vendors for timely deliveries,


• Liaise with the requestor to ensure proper delivery including technical pre-delivery inspections are appropriately carried out.


• Issuance of purchase order in a timely manner, liaising with vendors and internal stake holders at the time of confirming an order.


• Compile all the documentation and forward for payment, following up with Finance to ensure timely settlement of invoices.


• Ensure that for all procurements, copies of documents are retained and filed.


• Ensure that for all procurement and contract trackers are updated retained and filed.


• Ensure that the monthly procurement and contracts reports are updated and sent.


• Act as the contact person for filing and retrieving of all documents in procurement.


• Continuously monitor requisitions to ensure that proper procedures are followed, and policies are enforced.


• Any other duties as assigned specification and essentials;


• Minimum three years of experience in procurement, supply chain management or related field.


• Experience with NGOs on NHF-funded projects, and other donors.


• A clear understanding of procurement policies, ethics, and compliance is essential.


• Good interpersonal skills, ability to work independently and cooperatively with team members, strong organizational skills, and high sense of responsibility.


• Demonstrated attention to detail and prioritization skills.


• Good computer skills are required knowledge of MS Office programs, especially in MS Excel.


• Positive and communicative attitudes.

Job Specification and Essentials

• Minimum three years of experience in procurement, supply chain management or related field.


• Experience with NGOs on NHF-funded projects, and other donors.


• A clear understanding of procurement policies, ethics, and compliance is essential.


• Good interpersonal skills, ability to work independently and cooperatively with team members, strong organizational skills, and high sense of responsibility.


• Demonstrated attention to detail and prioritization skills.


• Good computer skills are required knowledge of MS Office programs, especially in MS Excel.


• Positive and communicative attitude

Values:

• Exemplifying integrity and Accountability.


• Demonstrating commitment to CATAI.


• Embracing Cultural diversity.


• Embracing change and strong commitment to result.