• Application Deadline: Fri, 8 Mar 2024 00:00:00 GMT
• Position: Operations Intern


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Abuja


• Job Field Administration / Secretarial  , Graduate Jobs  , Internships / Volunteering 
  

Job Role & Person- Specification 

• AfriLabs is seeking to recruit an Operations intern to join our team and support the day-to-day activities of our Operations department.


• He/she will be responsible for planning, and coordinating employee logistics support operations to ensure the smooth running of the organisation’s processes.


• To be successful in this role, you should have strong analytical and numerical skills with the ability to pay attention to details. 

Responsibilities: 

• Assist with the planning, and organising the activities of the Operations department


• Contributing to the development of Operations department goals, objectives, and systems.


• Developing, revising, and recommending operational policies and procedures.


• Support in the development, updating and filing of all relevant logistics records


• Support physical meetings in the office by providing all necessary items needed for the meeting.


• Participating in administrative/operations staff meetings.


• Maintaining company directory and other organisational charts.


• Assist in the organization and analysis of RFQ’s for logistics & transportation services


• Verify the accuracy of inbound purchase orders and sales orders


• Track and report key functional metrics to reduce expenses and improve effectiveness


• Negotiate rates and costs with vendors


• Provide logistical support to the department ensuring the smooth running of the Organisation.


• Support in the equipment maintenance requests and office moves.


• Support the department in making all necessary logistics arrangements and travel itineraries whilst preparing and filing travel authorizations.


• Develop and maintain a filing system while organising and scheduling appointments with admin software. 


• Plan and provide logistical support for travelling employees.

Required Skills, Qualifications & Abilities: 

Qualifications 

• A minimum qualification of the first degree in, Administration, Management, Accounting or Business equivalent.

Skills & Experience 

• Good knowledge in logistics management, planning and can manage time.


•  Knowledge of office and administrative practices and principles.


• Communication skills. Knowledge of the English language is compulsory in speaking, writing and listening/understanding.


• Should be able to multitask, be flexible, be hardworking and teachable.


• Administrative skills with information communications technology commonly used in office applications such as Microsoft Office programs, Google drive. 


• Ability to handle sensitive and confidential matters and respond as required.


• Skill in problem solving and decision-making


• Prior experience in the role for at least 1 year


• Ability to draft contracts, MoU, and other documents is an added advantage.


• Knowledge of the African innovation, technology and entrepreneurship space will be an added advantage.


• An understanding of the non-profit/development sector, including donor relations and management.


• Strong interpersonal skills and the ability to work effectively with others at all levels;


• Strategic thinking, particularly with regard to systems approaches and operational efficiency;


• Strong analytical organisational, coordination and communication skills;


• Ability to work in a multidisciplinary and multicultural environment


• Ability to find ways of pre-empting and solving problems.