• Application Deadline:
• Position: Front Desk Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 - 10 years


• Location Abuja


• Job Field Administration / Secretarial 
  

Job Description

• We are seeking a highly organized and reliable individual to join our team as a Front Desk in an international school. As a representative of our school, you will play a key role in creating a positive first impression for students, parents, and visitors.


• This position offers an exciting opportunity to be at the forefront of our school and ensure all administrative duties are handled with precision and efficiency.

Responsibilities

• Greet and assist students, parents, staff, and visitors entering the school, directing them to the appropriate locations or personnel.


• Answer and manage incoming calls, including taking messages, directing calls to appropriate staff, and providing general information about the school.


• Maintain a clean and tidy reception area, ensuring it is well-stocked with necessary supplies


• Handle the reception area’s administrative tasks, such as sorting and distributing mail, managing lost and found items, and maintaining a tidy and welcoming environment.


• Manage student records, including updating contact information, attendance tracking, and processing new student registrations or information changes.


• Coordinate appointments for students and staff, managing the school calendar effectively


• Assist with administrative tasks such as data entry, filing, and document preparation


• Coordinate the scheduling and use of school facilities for meetings, events, and other activities, ensuring spaces are prepared and accessible as needed.


• Assist in the coordination and communication of school events, parent-teacher conferences, and other activities, including distributing materials and information.


• Monitor and manage the inventory of office supplies, placing orders as necessary to ensure the reception and administrative areas are well-stocked.


• Facilitate emergency response communication, serving as a point of contact for the dissemination of information and instructions during drills or actual emergencies.


• Maintain strong communication between staff and internal or external stakeholders


• Be flexible, adaptable to change, and perform all duties related to the general job function as assigned by supervisors. Performs duties in a safe and prudent manner as directed by supervisors.


• Attends staff meetings, trainings and professional deveopment as required.


• Demonstrates support for the school system and its vision goals and priorities.

Requirements

• Excellent written and verbal communication skills, with the ability to create compelling marketing content.


• Ability to maintain confidentiality and handle sensitive information with discretion


• Ability to work effectively both independently and as part of a diverse team.


• Strong organizational and problem-solving skills, with a keen eye for detail.


• Passion for education and a commitment to promoting the values and vision of our International school.


• Effective interpersonal skills, with an emphasis on communication and collaboration with a diverse variety of people and groups.


• Knowledge of computer network operations, Microsoft OfficePrograms: Excel, Word, Outlook, Access, or other comparable or similar software.


• Ability to multitask and prioritize effectively


• Flexibility to adapt to changing needs and priorities.


• Abilty to meet deadlines, assign tasks, and meet established goals and objectives.


• Customer service oriented


• Good general health, clean in attire and professional in appearance.


• Ability to be punctual and maintain regular attendance


• Bachelor's Degree in Business Administration, Secretarial studies or a related field.


• Proven 5-10 years experience working as a front desk, preferably in a similar role in the education sector or a related industry.