• Application Deadline:
• Position: Executive Assistant to CEO Marine Logistics and Supply


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 7 years


• Location Lagos


• City Lekki


• Job Field Administration / Secretarial 
  

Job Description

• Coordinate scheduling and maintain executive's calendar to optimize hours of day


• Work to understand the business to readily determine whether to accept a meeting request or request more information regarding the meeting request


• Request contact information of meeting attendees for the executive to be prepared for future communication


• Answer executive's phone and obtain information from caller for executive to readily understand purpose of call and prioritize returning the call


• Work to be cost effective with expenses associated with travel, office administration and meetings


• Manage executive's e-mail inbox by dealing with attachments for future reference and print out e-mails that require the executive's review/action


• Organize documents in document management system; maintain file folders and system for ready access to documents and information


• Data input: create tables in excel; organize information from various sources


• Work closely with Executive’s direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information and plans


• Utilize relationship building skills to make key activities and requests happen


• Manage executive’s Travel and Expense account


• Preview reports of executive's direct reports to verify appropriate account allocation and to conform to company policy before the executive reviews the reports


• Handle all expense reports for Executives and process invoices


• Coordinate and/or edit presentations


• Coordinate executive's participation in events


• Purchase and/or coordinate executives' hardware (cell phone, laptop, printer, etc.)


• Coordinate executives' participation with boards, on behalf of company and outside of company.


• Develop and maintain network/relationship with assistants of network general managers.

Qualifications

• A Legal, Finance and Business Administration degree or any relevant field is preferred or equivalent experience


• Minimum 7 plus years proven administrative experience supporting at the executive level


• Experience coordinating varied executive travel arrangements


• Strong interpersonal skills


• Must be MS Office proficient: Excel, Word, PowerPoint


• High level of confidentiality required


• Strong organizational skills and ability to work efficiently in a fast-paced environment


• Excellent verbal and written communication skills are required


• Excellent problem-solving skills


• Strong attention to detail


• The ability to work independently as well as part of the team


• The ability to prioritize work to effectively handle projects simultaneously under tight deadlines