• Application Deadline: Fri, 10 May 2024 00:00:00 GMT
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Responsibilities

• Manage the MD's calendar, including scheduling and coordinating meetings, appointments, conference calls, & travel arrangements.


• Serve as the primary point of contact for the MD, screening and prioritizing incoming calls, emails, & correspondence.


• Draft and prepare emails, letters, reports, and other documents on behalf of the MD with accuracy and professionalism.


• Ensure timely responses to inquiries & requests, providing information or redirecting to appropriate channels as necessary.


• Arrange domestic and international travel for the MD, including flights, accommodations, transportation, and itinerary planning.


• Coordinate logistics for meetings, including room reservations, audio-visual equipment setup, and catering arrangements.


• Prepare meeting agendas, presentations, and materials, ensuring timely distribution to participants.


• Attend meetings as needed to provide administrative support, take notes, and follow up on action items.


• Organize and maintain electronic and physical files, documents, and records related to the MD's activities and responsibilities.


• Ensure confidentiality and security of sensitive information, exercising discretion and professionalism at all times.


• Utilize technology tools and software applications to streamline administrative processes and enhance productivity.


• Demonstrate proficiency in calendar management software (e.g Microsoft Outlook, Google Calendar) and other productivity tools (e.g Microsoft Office Suite, project management software).


• Support the MD in various special projects, initiatives, and strategic initiatives as assigned, demonstrating initiative, creativity, and problem-solving skills.

Qualifications / Experiences

• Bachelor's degree in Business Administration, Management, or related field preferred.


• Proven experience (3-5 years) as an executive assistant or similar role


• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.


• Strong communication skills, both written and verbal, with a high level of professionalism and discretion.


• Proficiency in technology tools and software applications, including calendar management software, Microsoft Office Suite, and other productivity tools.


• Strong attention to detail and accuracy, with a commitment to delivering high-quality work and meeting deadlines.