• Application Deadline: Tue, 30 Apr 2024 00:00:00 GMT
• Position: Executive Secretary


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

• Our client urgently seeks a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.


• As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. Your diligence and competence will allow executives to focus on their managerial duties without distractions.


• Your primary objective will be to enhance the overall efficiency of our business by ensuring the timely and efficient completion of all assigned administrative tasks.


• Join our team and contribute to the smooth operation of our organization by providing invaluable support to our executives.

Job Duties & Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.


• Attend meetings and keep minutes


• Receive and screen phone calls and redirect them when appropriate


• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)


• Make travel arrangements for executives


• Handle confidential documents ensuring they remain secure


• Prepare invoices or financial statements and provide assistance in bookkeeping


• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders


• Maintain electronic and paper records ensuring information is organized and easily accessible


• Conduct research and prepare presentations or reports as assigned


• Perform other related tasks as required by management

Requirements and Skills

• A Degree or HND in Secretarial studies, Office Technology / Management / Business Administration or relative field


• Minimum of 5 years proven experience as executive secretary or similar administrative role


• Proficient in MS Office and “back-office” software (e.g. ERP)


• In depth knowledge of office management


• Familiarity with basic research methods and reporting techniques


• Excellent organizational and time-management skills


• Outstanding communication and negotiation abilities


• Integrity and confidentiality


• Male Candidates preferred for gender balance


• Must reside within Lekki Axis for proximity.