• Application Deadline:
• Position: Executive Assistant to MD / CEO


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Administration / Secretarial 
  

Essential Job Responsibilities

• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications; Sorting the CEO’s emails and processing them accordingly


• Maintaining comprehensive and accurate corporate records, documents and reports;


• Performing minor accounting and bookkeeping duties;


• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary;


• Answering incoming phone calls in a polite and professional manner and accurately taking messages; and prioritizing the most sensitive matters;


• Managing the CEO’s daily calendar and serving as liaison between the CEO and internal/external stakeholders including making appointments


• Coordinating travel arrangements (both domestic and international) and create trip itineraries;


• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects;


• Provide general administrative support.


• Answering the company phone and routing calls to the CEO and/or other relevant parties Planning/organising the CEO’s speaking engagements, interviews, business luncheons, client dinners and other related activities


• Accurately recording minutes from meetings and representing the CEO at meetings in some instances


• Reading and analyzing incoming memos, submissions, and distributing them as needed.


• Take Stock and Manage Office Supplies


• Creating and posting content to the Company’s social media accounts


• Reminding the CEO of important tasks and deadlines


• Handling confidential information


• Filing and retrieving corporate records, documents, and reports


• Performing any other task that may be assigned by the CEO

Requirements

• Minimum of BA/BSc. in relevant field.


• 2 - 3 years of experience as an executive assistant or other relevant administrative support.


• In-depth understanding of the Microsoft Office suite (Word, Excel, Powerpoint, Outlook).


• Ability to organize a daily workload by priorities.


• Must be able to meet deadlines in a fast-paced quickly changing environment.


• A proactive approach to problem-solving with strong decision-making skills.


• Professional level verbal and written communications skills.


• Strong organizational skills and ability to multitask


• Problem-solving and decision making skills


• Ability to act as a gatekeeper and escalate relevant information to executive as needed


• Ability to work effectively with minimal supervision


• Strong interpersonal skills


• Ability to treat confidential information with appropriate discretion


• Exceptional attention to detail