• Application Deadline: Tue, 14 May 2024 00:00:00 GMT
• Position: Warehouse Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Borno


• City Maiduguri


• Job Field NGO/Non-Profit  , Procurement / Store-keeping / Supply Chain 
  

Key responsibilities:

• Identify the items entering and leaving and check the quality, quantity, and documentation;


• Report any problems with quality, quantity, or documentation immediately;


• Update the SFU on a daily basis, and submit weekly to the logistics manager;


• Ensure that the stock forms bin cards, stock cards, etc. are kept up to date;


• Restrict entry into storage facilities and keep keys for the storage facilities;


• Ensure that ACF Kitlogv3 storage procedures are respected;


• Ensure internal guidelines, rules, and regulations are known by his team and respected;


• Ensure that storage standards are known by his team and respected. For instance, make sure that all requirements for food storage are fulfilled;


• Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Logistics Manager;


• Review monthly the minimum stock balance according to consumption;


• Pay particular attention to use-by dates of food and medicine, ensuring proper stock rotation. Advise Logistics Assistant whenever expiry dates are approaching (within 2 months);


• Carry out a monthly physical inventory of all items in stock and submit Stock Follow-Up (SFU) to the Logistics manager;


• Identify stock that is not being utilized and report to the Logistics manager;


• Ensure that Programme stock is released from the warehouse before the end date of the grant it was purchased on;


• Check weekly that the store is clean, organized, and regularly ventilated;


• Make sure that the stock is arranged in such a way that it’s easy to count and aisles are accessible;


• Check daily and record the temperature and humidity of the store. More especially, make sure the approved layout is implemented when available;


• Supervise the management of infected products. For instance, make sure that they are separated and documented;


• Separate foodstuffs from other stock and pay special attention to dangerous goods;


• Ensure storage facilities are free from rats, rodents, and any other pests that may damage stock and periodically plan for fumigation of storage facilities;


• Plan for disposal of expired/ infected products in collaboration with the logistics manager and the owner of the stock;


• Receive and issue out the various dispatch documents that is Stock Request Orders (SROs), Delivery Notes (DN) Waybills as per kit log procedures;


• Ensure the owner personally conducts a physical review of any stock they have requested and signs the necessary documentation;


• Directly supervise the process of loading and unloading, including casual worker requests, attendance sheets, and ensuring timely payment is made;


• Supervise warehouse assistants day to day work;


• Provide support whenever needed;


• Handle the comprehensive work of any of the team members whenever there is a gap (leave, vacancy);


• Keep a good information flow with the procurement team (in the base and Abuja) to either update on the deliveries or anticipate the upcoming deliveries;


• Report to the logistics manager any challenge.

Position Requirements:

• BSc in Logistics, Supply Chain Management, Business Management, or other relevant field of study;


• Minimum of 3 years proven experience in stock management;


• Sound knowledge of general storage procedures;


• Highly organized and archiving management;


• Traceable previous experience in a similar role in an NGO setup;


• Good computer skills in Microsoft Office (Excel);


• Good communication skills in both written and oral English and excellent in Hausa or Kanuri language;


• Inhabitant of North-east Nigeria region;


• High level of Integrity and Transparency;


• Ability to organize and prioritize workload, using initiative when appropriate, and demonstrate good judgment;


• Possess strong analytical, communication, and interpersonal skills;


• Effective multitasking skills with the ability to coordinate and handle pressure/stress well;


• Flexible, able to live and work in a stressful and insecure environment;


• Commitment to and understanding of ACF aims, values, and principles.