• Application Deadline:
• Position: Personal Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Duties and Responsibilities

• Plan and maintain the Director’s schedule and appointments


• Plan and present refreshments for Director’s meetings


• Prepare and coordinate Board meetings in terms of refreshments and documentation needed for the meeting.


• Attend to visitors in the Director’s office.


• Draft and prepare presentations, proposals and memos on behalf of the Director


• Make deliveries and pay bills on behalf of the Director.


• Check the Director’s emails daily.


• Maintain the Director’s correspondence and filing.


• Ensure provisions and materials are available for the smooth running of the Director’s office


• Carry out background research and present findings


• Arrange travel / visas / accommodation needs


• Screen visitors and handle/direct certain issues to alternative offices.


• Liaise with other staff for the Director


• Report pending issues for follow-up; list monthly achievement listings and areas for amendment or review.


• Organize and attend meetings with the Director and ensure the Director is well prepared.


• Carry out Checks on students’ notes for completion of notes & assignments, students’ behaviour in class (attendance & orderliness) and well as etiquette during meal times in the dining hall.


• Any other duty assigned

Education and Work Experience

• First degree or its equivalent in the relevant field of study i.e. Secretarial studies, Humanities, Business Administration


• Two-Five years relevant experience

Skills and Competences

• Strong people management skills


• Excellent communication & networking skills


• Proficiency in the use of office tools on a computer


• Proficiency in research and preparation of documents


• Confidentiality


• Excellent organizational skills

Key Performance Indicators

• Completeness and availability of all Director’s files


• Maintenance of Director’s appointment book.


• Maintenance of Correspondence in and out book.


• Qualitative and timely presentations, proposals and memos


• Communication Error Margin (written and oral)


• Maintenance of professional appearance and manner


• Accuracy and timeliness of reports


• Visitor Satisfaction Index