• Application Deadline: Thu, 23 May 2024 00:00:00 GMT
• Position: Administrative / Personal Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Lagos


• City Lagos Island


• Job Field Administration / Secretarial 
  

Job Description

• As a Admin/ Personal Assistant, you will be the first point of contact for our organization. Duties include offering administrative support and providing personal assistant duties to the Managing Director.


• You will welcome guests and greet people who visit the business and you will also coordinate front-desk activities. Multitasking skill is essential for this position.


• Lead on the management of day to day operational matters associated with admissions & marketing.

Responsibilities

• Greet and welcome guests/visitors as soon as they arrive at the office


• Answer, screen and forward incoming phone calls


• Ensure reception area is tidy and presentable


• Plan meetings and take detailed minutes


• Help with daily time management


• Providing real-time scheduling support by booking appointments and preventing conflicts.


• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.


• Maintain office security by following safety procedures and controlling access via the reception desk


• Order office supplies and keep inventory of stock


• Develop and maintain a filing system


• Assist in HR/Finance/Sales & Marketing team in general admin duties as assigned


• Perform all other ad hoc tasks assigned by the line manager.


• Anticipate the needs of others in order to ensure their seamless and positive experience.


• As a Personal Assistant, you will provide the following duties to the MD:


• Manage confidential information


• Managing the MD’s diary and organizing meetings and appointments


• Format information for internal and external communication – memos, emails, presentations, reports


• Reminding the MD of important tasks and deadlines


• Typing, compiling and preparing reports, presentations and correspondence


• Run errands as requested


• Other duties as required.

Requirements

• Minimum academic qualification of HND in any related discipline


• Minimum of 2 years of proven work experience as an Administrative Officer or similar role


• Solid knowledge of office procedures


• Experience with office management software like MS Office (MS Excel and MSWord, specifically)


• Strong organization and administrative skills with a problem-solving attitude


• Excellent written and verbal communication skills


• Attention to detail.


• Good time management and scheduling skills.