• Application Deadline: Tue, 21 May 2024 00:00:00 GMT
• Position: Admin / Finance Manager


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Finance / Accounting / Audit  , NGO/Non-Profit 
  

Position Overview:

• The Amin and Finance Manager is responsible for all aspects of financial management and administration.


• The Finance and admin manager is responsible for overal financial management, including budgeting and monitoring of expenditures; financial reporting and auditing; forecasting expenditure and maintaining and supervising accounts, banking and financial operations and all administrative work.

Key responsibilities:

Finance Duties:

• Keep financial records and perform financial procedures (e.g., receipts, payment requests, petty cash).


• Assist the organization and management of internal and external audits.


• Manage the annual accounts closing and the external audit in collaboration with the external accountant and auditor


• Ensure expenses are authorized and processed following agreed procedures for both TPLPI and donors.


• Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with finance and procurement regulations.


• Ensure agreed reporting dates are maintained according to TPLPI policies.


• Assist in managing partners’ finance reporting ensuring compliance with TPLPI and donor regulations.


• Attend board meetings when requested by the Executive Director


• Liaise with and review budgets and expenditures as necessary with the management team to prepare monthly reports and other data as required.


• Take care of bookkeeping and administration of invoices and accounting documents in adherence to accounting practices and standards.


• Manages the bank account, payments, and treasury.


• Oversees in cooperation with the Director's budgeting processes concerning TPLPI budget and project budgets.


• Monitor expenditure against budgets; monitor cash flow and predict new trends.


• Contribute to the preparation of financial statements for donors and processing and retention of documents and support per donor’s rules and regulations.


• Produce accurate financial reports for the Director and the Board at specific deadlines


• Ensure compliance with regulations (internal and donor-related) for procurement of goods and services and record-keeping.


• Develop appropriate financial systems and tools.


• Manage Staff Salary, leases, and subcontractor payments on schedule


• Monitor and report on accounting discrepancies


• Preparing timely and accurate financial reports as required by the donor or for internal monitoring processes.


• Responsible for and plans, organizes, and manages the finance and administration process for the project.


• Prepare weekly, monthly plans and monthly financial progress reports to the Finance Department


• Develop and prepare proposal budgets.

Office Administration:

• Develop and maintain effective office systems (e.g., IT support, office maintenance, fixed assets, supplier contact), ensuring these are consistent with TPLPI operating requirements.


• Support the efficient running of TPLPI office daily operations.


• Ensure all procurement processes comply with TPLPI policy.


• Support logistics for TPLPI program activities if needed or part of the budget.


• Other administration duties as agreed.


• Develop, track, record, and report generators fuel usage, equipment, and maintenance in close collaboration with Logistics/procurements and ensure smooth operations of equipment and tools at the project site.


• Organize and manage office supplies.


• Ensuring that project expenditures are adequately tracked according to the agreed project budget in close coordination with the Program Manager.


• Facilitate timely, accurate month-end closing, cash requests, and cash reconciliations.


• Receiving complete documents, invoices, bills, etc... ensuring the proper name, date, stamp, and supportive documents


• Closely work with the organization's operational team.


• Human Resources


• Prepare monthly payrolls


• Manages timesheets


• Manage the internal leave registry


• Schedule tax payments strictly on time


• Work closely with the ED and Compliance Manager and necessary management team to conduct the requirement process and interview new employees

QUALIFICATION

• Any Degree in Accountancy, Business Administration, Economics, or Banking and Finance, or professional certificate in finance.

EXPERIENCE

You are required to have experience of:

• Accounting/book-keeping (experience with computerized accountancy systems would be ideal).

Administration

• Data recording and monitoring – preferably experience with electronic data recording systems