• Application Deadline: Fri, 31 May 2024 00:00:00 GMT
• Position: Administration and Facilities Management Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

• The Administration and Facilities Management Officer will act as the point of contact in providing and managing a broad range of services needed for the day-to-day activities in the organization for the company to operate efficiently.  


• The individual will be responsible for the operation and maintenance of the office buildings, hubs and other properties. 

Responsibilities

• Oversee inventory management - Monitor and document inventory of office supplies, identifying needs for office and hubs, cleaning and stationery, purchase of new materials with attention to budgetary constraints.


• Plan, direct and co-ordinate all administrative and facility services such as parking, cleaning, waste disposal, maintenance, and security services.


• Plan best allocation and utilization of space and resources for the office and its premises.


• Manage contractors and vendors’ relationships - Foster good relationships with vendors and contractors, negotiate prices, terms and conditions of service vendors, prepare and review vendors/contractors contracts and follow up to ensure compliance, verify that payments and invoicing match contract pricing, check and verify completed works by contractors and vendors 


• Conduct regular facilities/office inspections and document reports.


• Oversee the payment of dues/subscriptions and renewals e.g. Internet, electricity bill etc.


• Keep records and service history of all company’s equipment; generators, air-conditioners, pumping machines, etc.


• Develop and implement cost reduction initiatives


• Make arrangements to purchase diesel at the re-order level.


• Manage and promptly attent to requests from all the hubs


• Manage the Administrative Staff – Office Assistants, Security Personnel, etc. 


• Undertake other duties as assigned

Skills and Qualifications

• Minimum of a bachelor’s degree in Facility Management, Estate Management, Engineering, Business Administration or other relevant fields


• Relevant professional qualification will be an added advantage


• Minimum of 2 years’ experience in Administration or Facility Management is required


• Sound knowledge of Health, Safety and Environment (HSE) regulations. 


• Well-versed in facility management best practices


• Proficiency in the use of MS applications including Word, Excel, and Outlook is required.


• Good interpersonal skills


• Financial aptitude and budgeting skills


• Excellent verbal and written communication skills


• High sense of responsibility, accountability and ethical standards.


• Planning and organizational skills


• Negotiation skills


• Ability to think through process and procedures


• People-management skills.


• Reporting skills