• Application Deadline:
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 8 - 10 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

• The Executive Assistant will provide a full range of administrative support to the Chairman/CEO.


• Exercising confidentiality, tact and diplomacy. Maintains files, records, and calendars; arranges business travel, coordinates meeting arrangements, and tracks expenses for the Chairman/CEO.


• Participates in the development and implementation of administrative standards, policies and practices for the organization

Essential Duties and Responsibilities

• When the Chairman/CEO chairs meetings: Prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations and coordinate meetings.


• Manage the daily schedule of Chairman/CEO, keeping appointments and meetings on time or changing schedules when necessary.


• Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.


• Manage Chairman/CEO with travel arrangements and proactively coordinate the pre-planning of trips with various internal functions.


• Manage Chairman/CEO trip expense reimbursements, and logistics.


• Prepare the travel agendas and necessary contacts, coordinates presentation materials, documents and other necessary preparations.


• Handle confidential information in a professional and discreet manner.


• Anticipate the needs of the Chairman/CEO and act accordingly.


• Other duties as may be assigned.

Qualifications

• Bachelor's Degree or equivalent experience.


• 8-10 years or equivalent work-related experience supporting Executives


• Must have worked for a CEO before and has oil and gas (upstream) company experience.


• S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from external and internal sources, and organize and maintain administrative processes.


• Able to support cross-functional coordination in a fast pace environment.


• Must possess excellent judgment.


• Must have a very professional wardrobe and enjoy supporting the highest level executives


• Will be required to be available during regular business hours and occasional weekends as needed to provide support and assistance to the Chairman/CEO


• Demonstrated ability to handle confidential information appropriately.


• Highly proficient in the following software programs: (Word, /Excel/PowerPoint/Outlook)


• Extensive experience in administrative preparation and coordination of board presentations.


• Excellent written and verbal communication skills


• Ability to perform tasks and achieve results with a high degree of accuracy and precision.


• Ability to stay focused, efficient, and effective in managing multiple priorities


• Ability to demonstrate strong skills in using correct grammar and punctuation.


• Ability to demonstrate strong proofreading and editing skills..


• Professional demeanor and ability to defuse emotional situations in a calm manner.


• S/he handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment.


• Strong interpersonal skills and demeanor with all levels within the organization.


• Proven ability to work independently to achieve accomplishments.


• Ability to communicate effectively with all levels of employees and outside contacts.


• Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment.