• Application Deadline: Mon, 27 May 2024 00:00:00 GMT
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Lagos


• City Victoria Island


• Job Field Administration / Secretarial 
  

Job Description

• The Executive Assistant provides administrative and operational support to the company, Staff and Managing Director of Zercom Systems

Responsibilities

• Work directly with the MD to support all aspects of his daily work routine.


• Maintain the MD’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.


• Serve as a liaison between the MD, Staff and the public. This includes bank runs andTax runs.


• Coordinate work with other staff as needed; play a key role in the coordination of staff.


• Assist in MD activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.


• Assist the MDin the development of presentations and white papers for internal and external audiences.


• Determine priority of matters of attention for the MD;redirect matters to staff to handle, or handle matters personally, as appropriate.


• Routinely perform a wide variety of support duties.


• Handle printing, mail/overnight packages, copying, filing, and email/messages.


• Compose and prepare letters relating to routine correspondence for the MD’s signature.


• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.


• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.


• Prepare, reconcile, and submit expense reports.


• Maintain paper and electronic filing systems.


• Maintain confidential and sensitive information.


• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.


• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.


• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Requirments

• Minimum academic qualification of HND in any related discipline


• Minimum of 3 years of proven work experience as an Executive Assistant or similar role


• Solid knowledge of office procedures


• Experience with office management software like MS Office (MS Excel and MSWord, specifically)


• Strong organization and administrative skills with a problem-solving attitude


• Excellent written and verbal communication skills


• Attention to detail.


• Good time management and scheduling skills.


• Environ MUST be on the Island or close to Yaba nothing further from Ajah/Iyana ipaja/Festac/ Oshodi or Ikeja