• Application Deadline: Thu, 6 Jun 2024 00:00:00 GMT
• Position: HR/Admin Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 4 years


• Location Borno


• Job Field Administration / Secretarial 
  


• Salary Range ₦300,000 - ₦400,000/month
  

MAIN RESPONSIBILITIES

The HR / administrator Officer oversees:

• Finance/ Admin


• Human Resource

WORKING RELATIONSHIPS:

Hierarchical link: Field coordinator

Functional link: HR coordinator and Finance coordinator all based in Maiduguri.

Human resources and administrative

• Supporting the Deputy HR Coordinator in ensuring the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, staff's development and internal communication…)


• To follow-up employee’s absences (paid leaves, sick leaves…) and report it to the HR Coordinator


• Filing and ensuring all staff files are up-to-date including the staff database and properly stored.


• Ensure information sessions with HR Coordinator in order to increase the MdM team member knowledge and understanding on Human Resources.


• Participate in interviews when requested to do so by the Human Resources Coordinator, on behalf of the HR Department


• Assist HR Coordinator in monthly Payroll preparation.


• Contract management of staff, MoH staff, and daily workers (including staff contracts, extension, amendments).


• Lease with Logistics to ensure the staff contact details list is up to date.


• Work with Logistics to ensure MdM property is returned at the end of the staff contract.

 Finance

• Support the Finance Co in the review of MRs, evaluation grids by ensuring the donor and saga code are completed.


• Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff.


• Work with Admin officer in ensuring all entries in Saga are adequately supported and keyed in.


• Responsible for the book keeping (Accounting) of the base under the line management of Finance Coordinator. Prepare and supervise the monthly closing, review and integration of the accounting for his/her base before sending to the coordination.


• Responsible for the management of the base treasury and sending of cash forecast to country office on bi monthly bases; ensure the smooth transfer and security of funds at the base level.


• Prepare and finalize the base fund forecast with Field coordinator and program managers.


• Update the budget Follow up and forecast on monthly bases and conduct a meeting to share the results with the team.


• Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor/HQ and etc.

This list of activities is not exhaustive and may change depending on the situation.

OTHERS:

• Develop filing system for administration department, and after validation of HR/Administrative Coordinator.


• Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies and procedures.

Profile required

• BSC in Business Admin, Finance, Human Resources Management, or similar education. 


• Minimum of 4 years of professional experience in HR/Finance


• Experience of 3 years minimum in a similar position with an I.NGO is required (with MDM is an asset).


• Experience in conflict or difficult contexts a distinct asset.


• Excellent computer skills in Excel particularly (database management)


• Languages:
  
  
  
  • English: mandatory
  
  
  • Hausa and Kanuri: recommended.
  
  
  • French: an asset