• Application Deadline:
• Position: Administrative Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• City Ikoyi


• Job Field Administration / Secretarial 
  

Responsibilities

• Office Management: Oversee and coordinate various administrative tasks and activities within an office environment to ensure smooth and efficient day-to-day operations.


• Facilities Management: Supervise and maintain office facilities, including workspace layout, office supplies, and equipment. Ensuring a clean, safe, and comfortable working environment. Supervise the facility management vendor to ensure efficient service optimization.


• Administrative Support: Provide administrative assistance to various departments, including delivering items and correspondence to all branches as requested.


• Communication and Coordination: Manage all CUG lines and Facilitate communication within the office intercom and between all CUG lines.


• Record Keeping and Documentation: Maintain accurate and up-to-date records, databases, and filing systems. Managing document storage, retrieval, and disposal processes.


• Budget Management: Assisting in monitoring and managing the office budget.


• Coordinate with finance to track expenses and ensure financial compliance.


• Administrative Policy Implementation: Enforce all administrative policies, procedures, and implement and communicate changes in policies.


• Event Planning: Provide administrative support for company events, meetings, and conferences.


• Problem Solving: Address issues and challenges that arise within the office environment.


• Procurement Management: Acquire goods, services, or works from external sources to fulfill Lotus Capital's through the identification of the need for a product or service to the final delivery and payment. i.e. office supplies management, vendor management, stocktaking, and inventory management, etc.


• Fleet Management: Supervise and coordinate Lotus Capital's vehicle fleet to ensure efficiency, compliance, and cost-effectiveness. This encompasses a range of tasks and responsibilities related to the acquisition, operation, maintenance, and disposal of vehicles within the fleet.


• Logistics Management: Plan, implement, and control the efficient movement and storage of items from the point of origin to the point of use for Lotus Capital Limited. It encompasses a range of activities aimed at optimizing the logistics chain and ensuring that items are delivered in a timely and cost-effective manner.


• Ancillary Staff Management: Manage the activities of the cleaners, dispatch riders, drivers, tea girl, and security guard, ensuring their optimal performances.


• Payment Processing: Ensure all administrative invoices are approved and processed for payments on the ERP provided.


• And other tasks assigned

Requirements

• Proven experience as an Administrative Officer, Administrator, or similar role.


• Bachelor's degree in Business Administration or a related field.


• At least 5 years of experience in administrative roles.


• Proficient in Microsoft Office Suite and other relevant software.


• Excellent organizational and time-management skills.


• Strong communication and interpersonal abilities.


• Attention to detail and problem-solving skills.


• Knowledge of office management systems and procedures.


• A male candidate would be preferred for gender balance in the workplace.

Competencies and Skil:

• Organizational Skills


• Attention to Detail


• Communication Skills


• Interpersonal Skills


• Problem-Solving Abilities


• Technological Proficiency


• Confidentiality


• Adaptability


• Customer Service Orientation


• Administrative Support Skills


• Resourcefulness


• Leadership Potential

Job Dimensions:

• Vendor Management


• Logistics Management


• Fleet Management


• Procurement Management


• Office Supplies Management


• Ancillary Staff Management


• Proper and correct posting of transactions, retirement, and payment follow-ups

Key Interfaces:

• All Units


• All HODs


• Facility Management Company


• All Service Centres


• All Lotus Branch Offices


• All Ancillary Staff

Key Performance Goals / Targets:

• Honesty and Integrity


• Customer Service and Stakeholder Satisfaction


• Adherence to Policies and Procedures


• Communication and Correspondence Handling


• Efficient Resource Management


• Accuracy and Quality of Work


• Timely Completion of Administrative Tasks


• Professional Development and Training