• Application Deadline: Fri, 14 Jun 2024 00:00:00 GMT
• Position: Business Operations Assistant to ED Operations


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 - 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Summary

• The Candidate will be responsible supporting the Executive Director in managing day-to-day operations efficiently.


• The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle a wide range of administrative tasks.

Key Duties and Responsibilities

• Manage the Executive Director's calendar, including scheduling appointments, meetings, and conference calls.


• Coordinate travel arrangements and accommodations, ensuring smooth logistics for business trips.


• Prepare correspondence, reports, presentations, and other documents as required.


• Maintain accurate records and files, both physical and electronic.


• Act as a primary point of contact for internal and external stakeholders, screening and prioritizing communications.


• Handle inquiries and requests, providing timely and professional responses.


• Draft and proofread emails, letters, and other communications on behalf of the Executive Director.


• Assist in the planning and organization of meetings, including agenda preparation, room bookings, and audiovisual setup.


• Attend meetings as needed, taking minutes and following up on action items.


• Distribute meeting materials and ensure all participants are well-informed.


• Support the Executive Director in various projects and initiatives, coordinating tasks and deadlines as required.


• Conduct research, gather data, and compile information to facilitate decision-making.


• Track project progress and provide regular updates to the Executive Director


• Maintain databases, spreadsheets, and other records with accuracy and confidentiality.


• Generate reports and presentations using Microsoft Office Suite or other relevant software.


• Analyze data to identify trends, patterns, and areas for improvement.


• Additional responsibilities as may be assigned by the Executive Director.

Key Requirements

• First Degree in Business Administration or Statistics or Economics or Electrical/Electronics


• Engineering, obtained from a reputable university.


• Master’s Degree in Business Administration is an added advantage.


• 1- 3 years post-graduate experience in similar or Executive Assistant role.


• Proven experience in an administrative role, supporting senior executives or management.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.


• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.


• Strong communication skills, both written and verbal, with a high level of professionalism.


• A good team-player


• Ability to maintain confidentiality and handle sensitive information with discretion.


• Detail-oriented approach to work, ensuring accuracy and thoroughness in all tasks.


• Flexibility to adapt to changing priorities and work under pressure.


• Positive attitude, proactive mindset, and willingness to take initiative.