• Application Deadline:
• Position: Personal Assistant to MD


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 4 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Objective

• The Personal Assistant (PA) provides comprehensive support to the MD, assisting with various administrative, personal, and organisational tasks.


• The PA serves as a trusted confidant and liaison, managing schedules, coordinating meetings, handling correspondence, and ensuring seamless day-to-day operations to optimise the MD’s productivity and efficiency.

Job Duties, Responsibilities and Accountabilities

Operational Responsibilities:

• Efficiently manage the MD's calendar, scheduling appointments, meetings, and travel arrangements.


• Act as the primary point of contact between the MD and internal/external stakeholders, screening, and prioritising communications.


• Prepare correspondence, reports, presentations, and other documents on behalf of the MD with accuracy and attention to detail.


• Coordinate logistics for meetings, conferences, and events, ensuring seamless execution and timely follow-up on action items.


• Provide general administrative support, including filing, document organisation, and expense management.


• Conduct research and gather information on various topics as assigned by the MD.


• Maintain confidentiality and handle sensitive information with discretion and professionalism.


• Collaborate effectively with other members of the executive team and administrative staff to support organisational goals.


• Demonstrate flexibility and adaptability to accommodate changing priorities and work outside regular business hours when necessary.

Key Performance Indicators:

• Data Management Efficiency


• Effectiveness of Relationship Management strategies


• Effectiveness of executive Calendar Management


• Timeliness in delivery


• Effectiveness of stakeholder management efforts


• Efficacy of scheduling and planning efforts


• Budget management and monitoring

Job Specifications

Educational Qualifications

• Minimum of a Bachelor’s Degree with emphasis in Secretarial Administration, Public Administration, or related discipline. A Masters’ degree will be an added advantage

Professional Qualifications:

• Nigerian Institute of Management (NIM), The Institute of Chartered Secretaries and Administrator of Nigeria (ICSAN) or any other related certifications is an advantage

Experience:

• Minimum of 4 years’ experience as an assistant to a senior level executive

Key Competencies Requirements:

Functional/Technical:

• General management skill


• Administration skill


• Communication skill


• Facility Management


• Organisation skill


• Attention to detail


• Multi-tasking skill


• Problem Solving skill


• Decision Making skill

Behavioural:

• Responsibility & Accountability


• Professionalism


• Courage


• Boldness


• Respectful for others


• Integrity


• Passion


• Results orientation


• Excellence


• Attention to detail

Leadership:

• Responsibility & Accountability


• Professionalism


• Courage


• Boldness


• Respectful for others


• Integrity


• Passion


• Result driven


• Excellence


• Attention to detail

Work Cycle (Hours/Days):

• Monday - Sunday


• 1 day off

(Shift cycle will be communicated):

• Additional hours outside regular work cycles may be required to meet client and job demands. May need to work nights, weekends, and holidays on a rotating basis.

Travel Requirements:

• As required to meet job demands.