• Application Deadline:
• Position: Admin Assistant / HR Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Human Resources / HR 
  

Job Objective

• Provide assistance to the HR Manager in managing day-to-day HR functions in line with the HR Operating Procedures

Job Duties, Responsibilities and Accountabilities

Strategic Responsibilities:

• Work closely with various departments and assist line managers in understanding and implementing policies and procedures for all staff.


• Promote equality and diversity as part of the culture of the organisation.


• Develop and implement policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures, and absence management.


• Develop HR planning strategies, which consider immediate and long-term staff requirements.


• Analyse training needs in conjunction with departmental managers.

Operational Responsibilities:

• Recruit staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.


• Assist with employee relation issues in a confidential manner, including disciplinarians, grievances and capability.


• Plan and sometimes deliver training - including inductions for new staff.


• Monitor employee attendance register, staff movement register and other employee records.


• Maintain accurate employee records, including personnel files, time-off requests, and performance evaluations.


• Assist in benefits administration, including enrollment, changes, and inquiries from employees.


• Coordinate employee events and recognition programs to promote a positive work culture.


• Support HR initiatives, such as performance management, employee engagement surveys, and policy updates.


• Provide administrative support to the HR department, including scheduling meetings, preparing reports, and managing correspondence.


• Assist with payroll processing and ensure accuracy of timekeeping records.


• Deal with grievances and implement disciplinary procedures.


• Issuance of HR-related documents like employment letters, and leave letters, for ease of operation of the organisation.


• Analyse staff turnover and sick leave with the aim of implementing strategies for reduction.


• Ensure confidentiality is maintained at all times and provides information only to those with a need to know.


• Understand and follow the food, health & safety standards and comply with the company’s standard operating procedure.

Key Performance Indicators

• Talent Acquisition


• Capacity Building


• People Management


• Human Resource Information System


• Team Building


• Training and Development


• Change Management


• Employee Satisfaction


• Conflict Management


• Performance Management


• Human Resource Advisory


• Relationship Management


• Employee Retention/Turnover

Job Specifications

Educational Qualifications:

• A Bachelor’s Degree in Human Resources Management, Business Administration, Organisational Psychology, or related discipline.

Professional Qualifications:

• CIPM, HRCI or its equivalent is an added advantage

Experience:

• Minimum of 4 years of work experience with 2 years in a similar role

Key Competencies Requirements:

Functional/Technical:

• General Management skill


• Business awareness


• People Management


• Communication skill


• Negotiation and Persuasion skill


• HRIS awareness


• Report presentation


• Change Management


• Risk Management


• Employee Relation

Behavioural:

• Critical thinking and Analytical


• Interpersonal skill


• Empathy


• Good Judgement


• Fairness


• Integrity


• Trustworthiness


• Stress and Time Management


• Discreteness

Leadership:

• Charismatic


• Setting Vision and Strategy


• Emotional Intelligence


• Innovation and Creativity


• Problem Solving skill


• Decision-Making skill


• Proactiveness


• Courage


• Purpose Driven


• Positive Energy