• Application Deadline: Sun, 23 Jun 2024 00:00:00 GMT
• Position: Personal Assistant (PA)


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 7 years


• Location Abuja


• Job Field Administration / Secretarial 
  

We are seeking an energetic, smart, intelligent, and proactive Personal Assistant to support our Managing Director. The ideal candidate will work excellently under pressure, multitask effectively, and manage a variety of administrative and executive support tasks with precision and efficiency. Previous experience as a Personal Assistant is preferred.

Key Responsibilities:

Administrative Support:

• Manage the Managing Director’s calendar, schedule meetings, and coordinate appointments.


• Prepare and organize correspondence, reports, and documents.


• Handle incoming and outgoing communications, including emails and phone calls.

Meeting Coordination:

• Arrange and prepare materials for meetings, conferences, and presentations.


• Take detailed minutes during meetings and follow up on action items.


• Coordinate travel arrangements, including flights, accommodations, and itineraries.

Multitasking and Prioritization:

• Juggle multiple tasks and projects simultaneously while maintaining a high level of accuracy.


• Prioritize tasks and manage time efficiently to ensure deadlines are met.


• Anticipate the needs of the Managing Director and proactively address them.

Office Management:

• Maintain an organized and efficient office environment.


• Order and manage office supplies and equipment.


• Oversee the filing system and ensure important documents are easily accessible.

Communication:

• Serve as the primary point of contact between the Managing Director and internal/external stakeholders.


• Convey messages and instructions accurately and promptly.


• Draft and proofread various documents, including emails, memos, and reports.

Project Management:

• Assist in the planning and execution of special projects and initiatives.


• Track project progress and provide regular updates to the Managing Director.


• Conduct research and compile data to support decision-making.

Confidentiality:

• Handle sensitive information with the utmost discretion and maintain confidentiality at all times.


• Ensure that the Managing Director’s personal and professional information is protected.

Crisis Management:

• Remain calm and composed under pressure, effectively managing crises and unexpected situations.


• Provide solutions and support to resolve issues promptly and efficiently.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field (preferred).


• Minimum of 2 years of experience as a Personal Assistant or Executive Assistant.


• Previous experience as a Personal Assistant is preferred.


• Excellent organizational and multitasking skills.


• Strong written and verbal communication abilities.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.


• Ability to work independently and as part of a team.


• High level of integrity and professionalism.


• Flexibility to work outside regular business hours when necessary.

Note: Only Candidates who reside in Abuja will be considered for the role.