• Application Deadline: Wed, 26 Jun 2024 00:00:00 GMT
• Position: Office Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Borno


• City Maiduguri


• Job Field Administration / Secretarial  , NGO/Non-Profit 
  

Tasks and responsibilities

The role and responsibilities are as follows:

• Assist in the management of appropriate book-keeping of office expenditures, general administration, set up of filling and archive system;


• Examine and process a variety of payment/reimbursement/disbursement of various vendor payments;


• Collating and submission of payment requests to Abuja finance unit.


• Manage the petty cash at field level and submit regular financial report to the finance team at Abuja;


• Assist submission of monthly timecards of the project personnel.


• Assist in submission of Travel Authorizations in the workflow system for FAOR approval.


• Maintenance of the filling system ensuring safekeeping of all the project related documents;


• Update local asset records based on the outcomes of regular physical inventory and should identify obsolete/un-usable properties/items for disposal; 


• Act as custodian for management of office stationery supplies including maintenance of stock list of stationary, distribution of stationary as required by staff and keeping a log of distribution.


• Timely submissions of payment request to Finance unit.


• Appropriate filling system of all finance/procurement/project documents and keep records for future reference.


• Update inventory database.


• All reports and other relevant materials archived and uploaded on FAO shared drive Relevant public information products developed and disseminated at the national, regional and global levels.


• Perform any other related duties as required. Perform any other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements    

• University Degree in Human Resources, Social Sciences, Administration, or a relevant field preferred. 


• Minimum of 3 years practical experience in Administration management, contract and asset operations) including at least 2 years work experience with UN System, multilateral institutions or international NGOs;


• Working knowledge in English language is required.


• Nationality of Nigeria.