• Application Deadline: Sun, 30 Jun 2024 00:00:00 GMT
• Position: Admin/HR Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 - 2 years


• Location Lagos


• Job Field Administration / Secretarial 
  


• Salary Range ₦100,000 - ₦150,000/month
  

JOB SUMMARY

To guarantee that the HR/Admin department runs efficiently, the Admin/HR Officer will supply complete administrative support to the company and staff. Oversee and administer the day-to-day activities of the office ensuring efficient office operations is carried out. Assist the HR manager with all HR related issues.

GENERAL DUTIES & RESPONSIBILITIES

ADMIN

• Assisting, supervising and overseeing all admin aspects of company


• Provide a detailed report to the Head. HR/Admin on all items purchased for Admin duties.


• Serves as an intermediary to convey the issues or problems so that the work atmosphere remains congenial ensuring better efficiency and productivity.


• Provides assistance and support to the office HR/Admin manager in problem solving, project planning and management, and development and execution of stated goals and objectives.

HUMAN RESOURCES

• Provide general administrative support to HR Department and if need be, other departments.


• Arrange and maintain office supplies and equipment.


• Correspond with, receive calls from and program HR meetings and appointments.


• Be an employee contact for prompt dealing with questions or problems.


• Help in organizing employee relationships events aimed at boosting the good working environment.


• Perform any other related duties assigned by the HR manager


• Join in on-going improvement activities conducted within the Admin department.

Core Duties and Responsibilities

ADMINSTRATIVE DUTIES:

• Management of office equipment and infrastructure to ensure the office is running effectively.


• Ensure proper procurement of stationary for staff and meetings/workshops and assets for the office.


• Organize and schedule meetings and appointments


• Assist in the submission and reconciliation of expense reports.


• Assist in the preparation of correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations.


• Oversee and facilitate resources management and administration procedures and documentation for the HR/Admin Manager.

HUMAN RESOURCES DUTIES.

• Conduct thorough guarantor checks for new employees.


• Ensure health check for new employee is carried out promptly.


• Verify the authenticity and accuracy of information provided by guarantors.


• Maintain detailed records of guarantor checks for compliance and audit purposes.


• Assist with daily HR tasks including recruitment, on-boarding, performance management, and employee relations.


• Prepare HR documents such as employment contracts, offer letters, and termination letters.


• Oversee the prompt verification of guarantors for new employee.


• Support the HR Manager in implementing HR policies and procedures.


• Coordinate the recruitment process, including Job postings, candidate screenings, and interview scheduling.


• Facilitate the onboarding process of new hires, ensuring they have necessary resources and information to integrate successfully into the company


• Conduct new employee orientations and ensure completion of all onboarding documentation


• Maintain accurate and up-to-data employee records, including personal information, employment history, and performance evaluations.


• Ensure compliance with data protection regulations and confidentiality requirements.


• Manage the documentation and filing system, ensuring all HR records are properly stored and easily retrievable.


• Assist in the development and implementation of performance appraisal systems.


• Provide support in the administration of performance reviews and feedback sessions.


• Assist the HR Manager to track and document employee performance and development plans.


• Coordinate employee training and development programs.


• Work with the HR Manger to design and implement appropriate training solutions.


• Maintain records of training activities and employee progress.


• Ensure compliance with all company policies, procedures, and relevant labor laws.


• Prepare regular reports on HR metrics, including recruitment, turnover, and employee satisfaction.


• Conduct regular audits to ensure adherence to HR policies and regulatory requirements.

KEY PERFORMANCE INDICATOR

• The accuracy and completeness of Guarantor checks conducted.


• The time taken to prepare and deliver HR documentation.


• Proper procurement of stationeries and office equipment.


• Timely and accurate weekly & monthly reports.


• Proper monitoring of office assistant to ensure the effective cleaning and dispensing of toiletries.


• Ensuring the Lotto office is effectively run and clean at all times


• Proper negotiation for purchases and ensuring cost reduction is achieved


• Timeliness and proper execution of administrative duties


• The accuracy and organization of HR and administrative documentation.


• The average time taken to resolve employee queries and concerns.

QUALIFICATIONS & EXPERIENCE

• First Degree in Human Resources, Business Administration, or related field


• Should be well-versed with MS office and other software applications.


• 1-2 years’ post-graduation experience


• Male candidate Preferred.

KNOWLEDGE & SKILLS REQUIRED

• Excellent communication and people management skills, as well as strong time management and budgeting skills.


• Strong problem-solving skills, decision making skills and an innovative approach to technical problems.


• Strong understanding of HR principles and practices


• Excellent organization and Multitasking skills


• Attention to detail and a high level of accuracy


• Ability to maintain confidentiality and handle sensitive information.