• Application Deadline: Tue, 18 Jun 2024 00:00:00 GMT
• Position: Regional Administrative Manager


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Abuja


• Job Field Administration / Secretarial 
  

Job Description

• Establish administrative policies and procedures.


• Plan and coordinate administrative procedures and systems and devise ways to streamline processes


• Monitor inventory of office supplies and purchasing of new material with attention to budgetary constraints


• Monitor costs and expenses to assist in budget preparation


• Oversee facility services, maintenance activities and management of artisans


• Organize and supervise administrative staff e.g. cleaners and ensure adherence to policies and regulations


• Issues store items duly authorized to departments


• Carry out periodic stock taking, monitoring reorder points


• Undertake coding and batching of store items


• Facilitate logistics for staff on official assignment, this includes booking of flight tickets, transportation, hotel reservations etc as may be applicable


• Notify and keep staff informed of all changes related to their itinerary and air travel arrangements


• Handle complaints on disruptions and faults on utilities and follow up promptly for reconnection/ repairs


• Prepare and maintain accurate records of company’s office assets ensuring relevant updates are made across all departments


• Effectively manage all assets of the company including but not limited to Generators, ACs, Printers etc


• Liaise with Unit Heads and conduct checks to ensure the safe keeping and efficient utilization of all office facilities and equipment


• Put assets tags on newly purchased items with an appropriate reference number for proper inventory keeping


• Liaise with Finance and Accounts for the prompt payment of utility bills, maintenance bills etc.


• Liaise with service companies and Landlords of branches within Abuja for necessary payment and renewals.


• Maintain records of expenditures on telephones and other utilities


• Keep proper inventory of all items in the store


• Check inventory periodically to determine reorder needs and verify with records


• Prepare requisition forms for store items that are in short supply and submits to the DMD


• Receive store items, verifying against requisitions and prepare goods received sheet


• Maintains daily / weekly stock loss/ damages

Requirements

• Minimum of First Degree / HND in Accounting / Business Administration / Social Sciences or related fields is required


• Professional certification in Facilities Management is an advantage


• Minimum of 5 years work experience in relevant field