• Application Deadline: Thu, 18 Jul 2024 00:00:00 GMT
• Position: Administrative Manager


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 4 - 6 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

• Act as the point of contact among executives, employees, clients and other external partners


• Work closely and effectively with the executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping him/her updated.


• Monitor budget including tracking expenditures and providing reports. May prepare
  
  spreadsheets for budgets, grants or contracts, including tracking and maintaining
  
  expenditures and reconciling accounts; uses budget tool. 


• Draft, review and, send communications on behalf of company executives


• Answer and respond to phone calls, communicate messages and information to the executive


• Coordinate events, including conferences, seminars, and colloquia.


• Ensure office supply inventory is accurately managed


• Prioritize emails and respond when necessary


• Manage executives’ calendars and set up meetings


• Manage complex calendars, arrange for meetings, appointments, and travel arrangements


• Rack daily expenses and prepare weekly, monthly or quarterly reports


• Coordinate travel and hotel arrangements for business managers and senior executives of the company


• Maintain various records and documents for company executive(s)


• Organize and maintain the office filing system

Qualifications

• First degree in any field


• Minimum of 6 years of experience as an Admin Manager/Executive Assistant to a Principal


• Excellent communication and presentation skills


• In-depth understanding of the entire MS Office suite (Word, Excel, and PowerPoint).


• Experience managing or overseeing logistic activities


• Hands-on experience with flight and accommodation bookings


• Ability to organize a daily workload by priorities.


• Must be able to meet deadlines in a fast-paced quickly changing environment.


• A proactive approach to problem-solving with strong decision-making skills.