• Application Deadline:
• Position: Contracts Administrator III - Commercial and Business


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Sales / Marketing / Retail / Business Development 
  

Main Functions

• Ensure Contractors work in accordance with contract terms and conditions.


• Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.


• Track progress, and support Supervisors with coordinating contractors’ compliance regarding company systems and controls. Oversee the administration and performance of service contracts.


• Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.


• Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

Key Responsibilities

• Participate in pre-qualification and contractor selection


• Liaise with Procurement to ensure required Contract Documents are in place


• Participate in contract handover between Procurement and Business Line


• Initiate and Facilitate contract kick-off meeting with Contractor


• Communicate with Contractor to develop a joint Interface Management Plan


• Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function


• Responsible for stewarding contractor interface activities throughout contract life cycle


• Participate in service planning and develop contract strategy


• Act as a liaison and coordinator among Procurement, SSH&E and Operations within the business line


• Establish and maintain the Active Contractor Tracking Database


• Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)


• Link to other business lines to share best practice


• Coordinate and conduct Contractors Site Assessment


• Coordinate review of contractor crew competency


• Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check and Annual Performance Scorecard)


• Report Contractor performance to OIMS 8-1 System Owner and Administrator


• Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings


• Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting


• Assist with coordinating Level 5 Annual Contractor Safety Forum


• Assist Contract Owner in performing suspension and/or termination to contracts


• Initiate and ensure contract completion and close out with a contractor

Skills and Qualifications

• Experience with Contract administration, with service-contractor environments preferred.


• Experience within a large corporation or complex organizational setting.


• Experience and confidence working in field or industrial environments, including remote locations.


• Experience working with developing businesses, and also Landowner Companies (LANCO’s).


• Experience in engaging with contractors, in a developing country environment.


• Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others


• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts


• Knowledgeable of contracts terms and conditions


• Good observation and listening skills


• Demonstrates high level of initiative.


• Good interpersonal and motivation skills.


• Good communication and presentation skills


• Good organizational and administrative skills


• Good communication skills (oral & written) in English


• Ability to interact in a multicultural environment


• Good Planning, execution and organizational skills


• Excellent computing skills


• Ability to work independently

Additional Comments for Suppliers:

• Participate in pre-qualification and contractor selection


• Liaise with Procurement to ensure required Contract Documents are in place.


• Project contract management


• Initiate and Facilitate contract kick-off meeting with Contractor


• Communicate with Contractor to develop a joint Interface Management Plan