• Application Deadline: Wed, 17 Jul 2024 00:00:00 GMT
• Position: Office Assistant


• Job Type Full Time


• Qualification OND , Secondary School (SSCE)


• Experience 1 - 2 years


• Location Osun


• Job Field Janitorial Services 
  

Job Brief

• Our client is seeking an energetic Office Assistant to provide administrative and clerical support to ensure efficient office operations and assist various departments within the company.


• This role is responsible for handling a wide range of tasks to maintain an organized and productive work environment.

Key Responsibilities

• Manage and maintain office supplies inventory, placing orders as needed.


• Coordinate and schedule meetings, appointments, and room bookings for staff.


• Prepare meeting agendas, take minutes, and distribute materials as required.


• Handle incoming and outgoing mail, faxes, and courier services.


• Act as the first point of contact for customers, greeting and directing visitors.


• Answer and route incoming calls professionally, addressing customer inquiries or redirecting as appropriate.


• Assist with resolving customer complaints or issues in a timely and courteous manner.


• Create, update, and maintain digital and physical filing systems for documents and records.


• Organize and manage databases, spreadsheets, and other office records.


• Assist with the preparation of reports, presentations, and other documents as needed.


• Coordinate with service and repair departments to schedule vehicle maintenance and repairs.


• Manage vehicle loan and rental processes for customers and staff.


• Assist with tracking and maintaining inventory of automotive parts and accessories.


• Support the planning and execution of company events, such as product launches and trade shows.


• Assist with event logistics, venue booking, and coordinating catering and promotional materials.


• Perform data entry, photocopying, scanning, and other general office tasks as required.


• Assist other departments and staff members as needed with administrative tasks.


• Contribute to maintaining a clean, organized, and professional office environment.


• Manage and maintain office supplies inventory, placing orders as needed.


• Coordinate and schedule meetings, appointments, and room bookings for staff.


• Prepare meeting agendas, take minutes, and distribute materials as required.


• Handle incoming and outgoing mail, faxes, and courier services.


• Act as the first point of contact for customers, greeting and directing visitors.


• Answer and route incoming calls professionally, addressing customer inquiries or redirecting as appropriate.


• Assist with resolving customer complaints or issues in a timely and courteous manner.


• Create, update, and maintain digital and physical filing systems for documents and records.


• Organize and manage databases, spreadsheets, and other office records.


• Assist with the preparation of reports, presentations, and other documents as needed.


• Coordinate with service and repair departments to schedule vehicle maintenance and repairs.


• Manage vehicle loan and rental processes for customers and staff.


• Assist with tracking and maintaining inventory of automotive parts and accessories.


• Support the planning and execution of company events, such as product launches and trade shows.


• Assist with event logistics, venue booking, and coordinating catering and promotional materials.


• Perform data entry, photocopying, scanning, and other general office tasks as required.


• Assist other departments and staff members as needed with administrative tasks.


• Contribute to maintaining a clean, organized, and professional office environment.

Qualifications

• High School Diploma or equivalent; relevant post-secondary education is an asset.


• Minimum of 1-2 years of experience in an administrative or office assistant role.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Excellent verbal and written communication skills.


• Strong organizational and multitasking abilities.


• Customer service orientation and professional demeanor.


• Knowledge of the automotive industry (preferred but not required).